Administrative Assistant- Region 2 Field Office

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Job Title:  Administrative Assistant- Region 2 Field Office

Workplace: 3405 Mike Padgett Hwy. Augusta, Ga. 30906

Hybrid or Remote: Hybrid

Travel: 15% or less

Job Summary:

Under the supervision of the Regional Services Administrator (RSA), performs a wide range of office administration duties for assigned functions or program areas, duties may be complex in nature and may involve access to confidential information.

Specific duties include:

• Manage the administrative needs of the office and be the first point of contact between the public and the regional field office (RFO). Answer the phone for the Region and appropriately screen. Greet and assist visitors in a courteous, professional and timely manner.
• Manage daily flow of incoming and outgoing correspondence, distribute timely within the office.
• Make needed travel arrangements, prepare and submit associated documents for processing for RSA or as assigned.
• Arrange meetings and send notifications to participants, transcribe meeting minutes, maintain participation log as needed.
• Give inquiries, complaints and requests to appropriate staff. Inform RSA of issues that require urgent attention.
• Maintain and order supplies, materials or equipment as needed per staff or the office.
• Track and log office equipment to include equipment and mobile devices; update inventory sheet as needed.
• Coordinate repairs of office equipment and/ or building as necessary.
• Perform Human Resources (HR) duties to include; Timekeeper of leave and accrual balances for BH staff, ensure leave request are entered correctly, errors resolved and assist RSA with approvals in Kronos, onboard new employees, deactivate employees who resign and/ or terminated, maintain BH staff personal files in an orderly and systematic manner.
• Review and process invoices for payment in State of Accounting  (SOA) system.

Preferred Qualifications

• Associate degree and 3-5 years administrative experience.
• Experience managing confidential files.
• Experience providing responsive, high quality customer service.
• Excellent written and verbal communication skills.
• Proficiency in Microsoft 365 applications.
• Ability to manage competing priorities and interact/collaborate with staff across DBHDD and partner agencies.
• Ability to adapt to change in a dynamic work environment.

For benefits information, please visit: https://careers.dbhdd.ga.gov/why-dbhdd/  

Employment Requirements
To ensure the safety and wellbeing of our employees, individuals and communities we serve, certain positions within DBHDD may require evaluations, vaccinations, professional licensure and certifications. Licenses must be current and enable providers to practice within the State of Georgia.

The following are a listing of evaluations and vaccinations that may be required for employees, including those not involved with direct care:

• Drug Screening
• TB Evaluation
• Annual Influenza*

*Limited exemptions may be made for documented medical contraindications or religious beliefs that object to vaccinations.

Due to the volume of applications received, we are unable to provide information on application status by phone or e-mail. All qualified applicants will be considered but may not necessarily receive an interview. Selected applicants will be contacted by the hiring agency for next steps in the selection process.

This position is subject to close at any time once a satisfactory applicant pool has been identified.

FOR THIS TYPE OF EMPLOYMENT, STATE LAW REQUIRES A NATIONAL AND STATE BACKGROUND CHECK AS A CONDITION OF EMPLOYMENT.  

Minimum Qualifications:

Equal Employment Opportunity Employer

The State of Georgia does not discriminate based on race, color, national origin, sex, religion, age, disability, or other protected categories in employment or the provision of services.
Qualified applicants may request reasonable accommodation when needed during the application and/or screening process by contacting the appropriate agency Human Resources department.