Administrative Assistant

Job Description:

The Administrative Assistant provides entry-level administrative support to departments to ensure efficient daily operations. This role contributes to departmental objectives by performing routine clerical tasks, maintaining organized records, and supporting basic office functions. The position assists staff and leadership by managing administrative details and facilitating communication. This role builds foundational administrative skills while supporting a professional and productive work environment.

Primary Duties:

• Answer incoming phone calls and route to appropriate individual or voicemail.
• Message employees their telephone messages when left on the front desk voicemail.
• Greet walk ins and scheduled interviewing applicants and coordinate with Supervisors and Human Resources.
• Greet all customers, visitors and vendors / contractors, and determine their needs and direct them to the proper individual and/or department.
• Assist and coordinate customer / visitor meetings.
• Coordinate and place lunch or catering order requests.
• Order office supplies and/or other requests from employees and/or department managers.
• Organize supply areas room and maintain stock of supplies and printer paper.
• Maintain kitchen and break area supplies.
• Maintain cleanliness / curb appeal of conference / meeting rooms.
• Sort and distribute all incoming mail; shred or recycle junk mail.
• Distribute incoming packages.
• Outgoing mail.
• Organize and arrange off-site events.
• Run errands as needed.
• Coordinate badge distribution and approval with Security.
• Assist other departments as requested or assigned.

Education and Experience Requirements:

• High School Diploma or general education degree (GED)
• At least 2 years working in an office support/administration role.
• Excellent verbal and written communication skills, including ability to effectively communicate with others, both internally and externally.
• Bilingual (English / Spanish) is a plus.
• Advanced knowledge of MS Office (Outlook, Word, Excel, Teams and PowerPoint).
• Must be able to work under pressure and meet deadlines, while maintaining a positive attitude and providing professional customer service.
• Ability to work independently and to carry out assignments to completion within parameters of instructions given, prescribed routines, and standard practices.
• A team player who is willing to jump in and help wherever is needed and   always go the extra mile. 
• Must be flexible, organized, and be able to prioritize under pressure.

Characteristics

• Impeccable worth ethic and ability to work independently with little guidance.
• Act as a connector for all things BASX from employees to visitors to vendors.
• Friendly outgoing personality and willingness to help others.
• Dependable with the ability to produce work with a high level of accuracy and attention to detail.
• Strong sense of ethics, integrity, and good judgement.
• Flexibility (including working hours) and willing to work overtime as needed
• Very organized individual who can multi-tax and is initiative driven, resourceful and forward thinking
• Strong interpersonal skills with ability to work effectively with employees at all levels.

Knowledge, Skills, and Abilities:

• Basic knowledge of office procedures and administrative tasks.
• Proficiency in standard office tools and computer systems.
• Strong attention to detail and organizational skills.
• Excellent verbal and written skills.
• Practice awareness and strong listening skills.
• Ability to follow instructions and perform routine tasks accurately.
• Good verbal and written communication skills.
• Professional demeanor and customer service orientation.

Essential and Physical Functions:

• Ability to follow instructions and perform repetitive tasks with accuracy.
• Strong attention to detail and organizational capability.
• Ability to manage multiple simple tasks and priorities.
• Ability to sit or stand for extended periods during work activities.
• Ability to lift up to 20 lbs. occasionally.
• Use of fine motor skills for typing, filing, and document handling.

Work Environment:

• Perform work in an office environment within a manufacturing setting.
• Occasional exposure to production areas with varying temperature and noise levels.
• Regular interaction with employees, visitors, and department staff.
• Compliance with all company policies and procedures to maintain a safe and professional work environment.
• Use of personal protective equipment (PPE) as required when visiting production areas.

Disclaimer:

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at a time with or without notice. This job description is not an exhaustive list of all functions that the employee may be required to perform, and the employee may be required to perform additional functions. The company reserves the right to revise this job description at any time. The employee must be able to perform the essential functions of the position satisfactorily. If requested, reasonable accommodations may be made to enable employees with disabilities to perform the essential functions of the job, absent undue hardship.

Benefits and Compensation Summary:

We take care of our people. We offer competitive compensation and robust benefits to all full-time team members, including:

• Tuition reimbursement

• Paid time-off

• Paid holidays

• Healthcare insurance & Health Savings Accounts

• Profit sharing or Annual Incentive Plan Bonus

• Premium 401(k) plan

Pay Range:

$15.71 - $23.56