Administrative Assistant / Receptionist

This position will serve as the first point of contact for visitors and callers, greeting clients, answering and directing phone calls, and providing general front-desk support. The role will also assist with administrative and clerical responsibilities, including document management, invoicing, and supporting daily office operations.

Administrative Assistant / Receptionist
Miami, FL
Temp-to-Hire | Monday–Friday, 8:00 AM–5:00 PM
$20.00/hr.

TempExperts is seeking a professional and organized Administrative Assistant / Receptionist for a busy office in Miami, FL. This position will serve as the first point of contact for visitors and callers, greeting clients, answering and directing phone calls, and providing general front-desk support. The role will also assist with administrative and clerical responsibilities, including document management, invoicing, and supporting daily office operations. English and Spanish language proficiency preferred.

Top Responsibilities:

• Greet visitors and clients in a professional and welcoming manner.
• Answer incoming telephone calls, provide information, take messages, and direct calls to the appropriate individuals.
• Receive customer requests and provide general administrative support.
• Assist managers and executives with daily clerical and administrative tasks.
• Create client invoices, packing lists, and proof of deliveries.
• Maintain filing systems and scan documents into the appropriate systems.
• Assist with month-end processes and closing procedures.
• Provide administrative support to operations and other departments.
• Maintain organized records and assist with general office needs.
• Perform additional administrative duties as assigned.

Requirements:

• Proficiency in Microsoft Office.
• Previous experience in an administrative, receptionist, or office support role.
• Excellent written and verbal communication skills.
• Professional and personable approach when interacting with clients, visitors, and employees.
• Strong organizational skills and attention to detail.
• Ability to multitask, prioritize responsibilities, and manage time effectively.
• Ability to work collaboratively with employees at all levels of the organization.
• English and Spanish language proficiency preferred.

TempExperts is an Equal Opportunity Employer.