ADMINISTRATIVE ASSISTANT (REC)

The School District of Menomonee Falls is committed to all students graduating prepared for success. Our relentless pursuit of excellence culminates in exceptional academic achievement and engaging experiences aligned with student passions and pathways. We strive to be a school district of choice where all members of our school community feel they belong, are learning, and improving.

We have an opening for an Administrative Assistant at our Community Ed & Rec Center and we welcome you to apply!

Essential Duties and Responsibilities Include:

• Maintains confidentiality, unquestionable integrity.
• Coordinates a variety of activities for department staff (meetings, receptions, luncheons, workshops, travel/accommodations, etc.)
• Answer phones, and respond to emails.
• Provide quality customer service both in person and over the phone.
• Process participant registrations using an online based registration system.
• Responsible for managing the District's online facility reservation process.
• Track facility usage and invoice affiliate groups.
• Prepare documents for department staff using Microsoft Office and Google.
• Use Microsoft Excel or Google Sheets to track data.
• Set up programs in the online registration system.
• Generate reports, rosters and other documents from the online registration system.
• Create, supervise and coordinate the preparation and printing of seasonal activity guides.
• May accept and deposit funds for activity registrations and rental fees.
• Ensure all employee contact information is accurate and up to date.
• Prepare payroll for processing by the district business office.
• Process payment requests and purchase orders.
• Responds to a wide variety of calls, concerns and/or complaints for the purpose of resolving problems, providing information and/or referring to appropriate personnel.
• Assist in the management of the department website and social media platforms.
• Participate in the development of department budget.
• Other duties as assigned.