Administrative Assistant - R.W. LaPine

Rose Street Advisors

Kalamazoo, MI

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JOB DETAILS

SKILLS

Accounting, Administrative Skills, Adobe Acrobat, Billing, Calendar Management, Communication Skills, Customer Support/Service, Data Entry, Detail Oriented, Event Management, Mail Processing, Maintenance - HVAC, Maintenance - Plumbing, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft Word, Multitasking, Office Equipment, Order Supplies, Organizational Skills, Physical Demands, Piping, Prepare Correspondence, Presentation/Verbal Skills, Record Keeping, Reporting Skills, Team Player, Telephone Skills, Travel Industry, Travel Planning, Vision Plan, Writing Skills

LOCATION

Kalamazoo, MI

POSTED

2 days ago

R.W. LaPine Services Division Administrative Assistant Role Description

R.W. LaPine is a fourth generation Mechanical Contractor currently covering Mid & Southwest lower Michigan with our headquarters located in Kalamazoo. As an established leader in the Plumbing, Piping, HVAC Commercial Service and Custom Metal products businesses, R.W. LaPine continues to experience significant growth in the markets we serve. This makes for an exciting and challenging work environment, allowing employees to thrive and grow their careers along with the business. We are looking for a Services Division Administrative Assistant to join our team! The Administrative Assistant will be a key member of the RWL Service team. This role will be responsible for performing many administrative tasks.

Your tasks will include, but not be limited to:

Answer and direct phone calls, emails, and visitors in a professional manner
Screen and route all customer service work requests
Perform general administrative duties including filing, copying, scanning, and data entry
Maintain office records, documents, and filing systems
Assist scheduling meetings, appointments, and conference rooms
Assist with preparing reports and correspondence
Order and maintain office supplies and equipment
Receive, sort, and distribute mail and packages
Support billing or other accounting functions as needed
Maintain confidentiality of company and employee information
Coordinate travel arrangements and company events when required
Perform other administrative duties as assigned

What You will Need to Perform the Role:

Attention to detail and accuracy, while operating in an efficient manner
Strong organizational and multitasking skills
Excellent verbal and written communication skills
Ability to work independently and as part of a team
High school diploma or equivalent required
Proficient with Microsoft Office Suite (Outlook, Excel, Word) and Adobe Acrobat
Strongly prefer 3+ years of administrative or office experience

Physical Demands:

Occasional standing, walking, or lifting up to 15 pounds
This position may require the ability to use a computer for extended periods of time

R.W. LaPine is an equal opportunity employer and for this role offers:

Comprehensive Medical, Dental, Life, LTD and Vision insurance plans
401K with 100% match up to 3% and 50% match for next 2%
Paid Time Off and Paid Company Holidays

Administrative Assistant - R.W. LaPine

Rose Street Advisors

Kalamazoo, MI

About the Company

Rose Street Advisors

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