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Administration Jobs

Administrative Assistant

TMS America

  • Plano, Texas
  • 3 days ago

    Highlights

    Manage general office operations, including answering phone inquiries, handling incoming mail, and ordering office supplies. • Schedule internal and external meetings, manage conference room reservations, and prepare visitor hospitality services.

    Numbers & Facts

    LocationPlano, Texas
    Websitewww.tmsworks.jobs

    Description

    • Manage general office operations, including answering phone inquiries, handling incoming mail, and ordering office supplies.
    • Coordinate travel itineraries, flight bookings, and accommodation arrangements for visiting executives and staff members.
    • Prepare, format, and translate business documents, meeting minutes, and internal memos between English and Japanese.
    • Assist accounting personnel with expense report processing, invoice entry, and basic vendor payment tracking.
    • Schedule internal and external meetings, manage conference room reservations, and prepare visitor hospitality services.
    • Maintain structured filing systems, both digital and physical, to ensure efficient record-keeping and compliance.
    • Collaborate with local facilities management to ensure proper maintenance and safety of office equipment and facilities.

    要件

    • 1-2 years of general office administration, receptionist, or clerical experience in a professional corporate environment.
    • Business-level Japanese language skills to seamlessly handle internal administrative communications and executive support.
    • Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and general office management systems.
    • Strong multi-tasking capabilities, high attention to detail, and excellent time management skills.
    • Demonstrated professionalism, discretion, and a positive team-oriented attitude.

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