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Administrative Assistant

PSC Group, Human Resources

Pasadena, TX

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JOB DETAILS
SKILLS
Administrative Skills, Analysis Skills, Background Investigation, Calendar Management, Communication Skills, Data Analysis, Data Entry, Data Management, Data Visualization Tools, Detail Oriented, Document Management, Documentation, Driver's License, Event Management, Expense Reports, File Maintenance, Interpersonal Skills, Leadership, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft SharePoint, Microsoft Word, Military Industry, Multitasking, Operational Support, Operations Management, Organizational Skills, Plan Meetings, Power BI, Presentation/Verbal Skills, Problem Solving Skills, Process Development, Process Improvement, Purchasing/Procurement, Reporting Dashboards, Team Player, Time Management, Travel Planning, Willing to Travel, Writing Skills
LOCATION
Pasadena, TX
POSTED
Today
Administrative Assistant

PSC Group, is a growing industrial services organization looking for a professional, personable, and organized team player to provide direct administrative support for our Plant Operations. The Operations Administrative Assistant plays a key role insupporting PSC Group's operations team by providing high-level administrative, organizational, and communication support. This individual will help streamline processes, manage data and reporting, and proactively support day-to-day operational needs to ensure efficiency and alignment across teams. The ideal candidate will have at least one year of experience in an administrative support role and a Bachelor's degree is preferred.

Responsibilities:
  • Provide administrative support to the Operations leadership team, including scheduling, meeting coordination, travel coordination and document preparation
  • Maintain and organize files, records, and documentation using Microsoft Office and SharePoint
  • Assist in developing, updating, and managing operational reports and dashboards, including Power BI
  • Support data entry, tracking, and analysis to ensure accuracy and timely reporting
  • Coordinate internal communications and help ensure alignment across multiple teams and locations
  • Identify opportunities to improve processes and proactively implement solutions
  • Assist with special projects, presentations, and operational initiatives as needed
  • Assists in large and small event planning, arranging food, materials, booking facilities, training rooms, hotel rooms and activities.
  • Assists with creating and processing expense reports
  • Support purchasing and procurement functions for Operations team.
  • Maintain confidentiality and handle sensitive information with discretion
Job Qualifications:
  • 18 years or older and legally able to work in the U.S.
  • Stable work history with good references from past employers
  • Pass a drug screen, physical, and background check
  • Valid Driver's License
  • PSC is a veteran-friendly company. Previous military experience and proven ability to follow procedures is a plus.
  • One year of experience in an administrative support role.
  • Bachelor's degree is preferred.
Skills/Qualifications:
  • Excellent interpersonal skills and ability to work well with all levels of internal management, field employees, office staff as well as external customers, vendors, etc.
  • Demonstrates flexibility to adjust work hours as needed, including occasional early mornings or evenings for events. Some events may be held off-site and require travel.
  • Strong organizational skills with the ability to manage multiple priorities and deadlines
  • Proactive, self-starter mindset with strong attention to detail
  • Keen sense of discretion and judgment, professional demeanor and ability to maintain confidentiality.
  • Excellent written and verbal communication skills.
  • Self-motivated with the ability to work independently.
  • Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint, Outlook)
  • Experience with SharePoint for document management and collaboration
  • Working knowledge of Power BI or other data visualization tools preferred
  • Ability to analyze data and present insights in a clear, actionable format
  • Strong problem-solving skills and ability to adapt in a fast-paced environment

About the Company

P

PSC Group, Human Resources

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