Administrative Assistant (On-site)

We are seeking an organized and professional Administrative Assistant for our client. This position requires experience answering phones, typing documents, and using Microsoft Word and Outlook. The ideal candidate will have strong communication skills, especially verbal communication, and the ability to handle multiple priorities.

• Answer incoming telephone calls and notify or transfer callers to the appropriate individual.
• Greet visitors and provide direction and assistance as needed.
• Verify visitor identification, issue badges, and contact the appropriate staff member.
• Maintain the front desk procedure book, including staff schedules.
• Manage multiple tasks and prioritize responsibilities effectively.
• Type documents and case notes as required.
• Communicate important information to the person covering reception during breaks and lunch.
• Log incoming and outgoing documents.
• Date-stamp incoming mail and documents.
• Use Zoom and Microsoft Teams for communication.
• Protect confidential information by keeping documents out of visitors’ sight and maintaining participant confidentiality.
• Learn and use the case management system to locate and enter information.

Qualifications

• Previous administrative or receptionist experience.
• Experience answering and transferring telephone calls.
• Proficiency with Microsoft Word and Outlook.
• Ability to use Zoom and Microsoft Teams.
• Strong typing, organizational, and multitasking skills.
• Ability to handle sensitive information and maintain confidentiality.

Benefits:

• Health Insurance
• Sick Time
• 401k

Location: 900 South Ave, Suite 100, Staten Island, NY 10314

Duration: approximately 6 months
Apply by deadline: 9/17/2026
Shift Days/Times: Monday - Friday 9am to 5pm

Pay Range: $20.00 - $22.00 per hour (Depending on experience and qualifications)

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All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, gender expression, marital status, national origin, age, veteran status, disability, or any other protected class.