Administrative Skills, Automotive Industry, Calendar Management, Communication Skills, Computer Skills, Customer Experience, Customer Relations, Customer Support/Service, Detail Oriented, Disability Insurance, Environmental Work, Finance, Interpersonal Skills, Life Insurance, Microsoft Office, Operational Support, Organizational Skills, Plan Meetings, Sales, Stock Purchase Plans, Time Management
Administrative Assistant
Job ID 2026-36296 Job Location US-OK-Oklahoma City
Category Customer Service Type Regular Full-Time
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More Information About This Job
Overview
We are seeking a detail-oriented and customer-focused Administrative Office Assistant to support our Bob Howard Toyota location. This role plays a key part in ensuring a smooth and efficient customer experience by assisting with paperwork completion, coordinating vehicle deal processing, and supporting daily office operations.
Responsibilities
- Assist customers with completing and signing required documents for vehicle purchases
- Coordinate and help manage the flow of deal paperwork to ensure timely processing
- Schedule and organize appointments for customers finalizing their purchases
- Verify documents for accuracy and completeness
- Communicate with sales and finance teams to ensure deals are properly booked
- Provide friendly, professional customer service both in person and over the phone
- Maintain organized and compliant recordkeeping
Qualifications
- Previous administrative or customer service experience preferred (automotive industry experience is a plus)
- Strong attention to detail and organizational skills
- Excellent communication and interpersonal skills
- Ability to handle sensitive information with confidentiality
- Comfortable working in a fast-paced environment
- Basic computer skills (Microsoft Office and dealership systems a plus)
In addition to competitive pay, we offer our associates the following benefits:
- Starting pay: $20.00
- Full time-Will be required to work Saturdays
- Health, Dental, Vision, Life, and Disability insurance
- 401(k) plan with company match
- Paid Time-Off
- Employee Stock Purchase Plan
- Employee Vehicle Purchase Program
- Professional work environment, with job training and advancement opportunities
Equal Opportunity Employer
We are an Equal Opportunity Employer and do not discriminate based on race, color, religion, sex, national origin, age, disability, or any other protected status. Employment may be contingent upon successful completion of a background check and/or drug screening.