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Administrative Assistant

Ford Audio-Video Systems

Oklahoma City, OK

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JOB DETAILS
SKILLS
Administrative Skills, Audiovisual, Billing, Change Requests/Orders, Communication Skills, Construction, Cross-Functional, Detail Oriented, Electronics, Employment Contracts, Equipment Maintenance/Repair, Executive Assistant Skills , Financial Risk, Insurance, Interpersonal Skills, Leadership, Legal, Legal Documents, Licensing, Liens, Meeting Minutes, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft Product Family, Microsoft Word, Negotiation Skills, OSHA, Operations, Organizational Skills, Plan Meetings, Project Tracking, Project/Program Management, Regulations, Regulatory Compliance, Reporting Skills, Research Skills, Risk Management, Safety Standards, Time Management, Typing, Writing Skills
LOCATION
Oklahoma City, OK
POSTED
Today
Compensation:

Ford offers on-going industry training, competitive pay and benefits including medical, dental, vision, short-term disability and life insurance, travel Per Diem, paid time off (PTO), paid holidays, 401K with matching, industry certifications and opportunities for advancement.

Description:

The Administrative Assistant provides high-level support to the Corporate Administrator, executive leadership, and the Bid Division Manager. This role requires outstanding organizational skills, attention to detail, and a proactive mindset. You'll help ensure daily operations run smoothly, legal and financial risks are minimized, and projects stay compliant and well-documented.

What You'll Do

  • Conduct research on new jurisdictions, regulations, and compliance topics
  • Manage special projects involving cross-functional teams
  • Use Excel to track data, apply formulas, and generate reports
  • Secure, organize, and maintain legal documentation for job contracts
  • Ensure each job has a binding customer contract in place
  • Manage timely and accurate customer change orders and track project scope changes
  • Oversee licensing, insurance, billing, and lien waiver requirements
  • Negotiate and finalize legal agreements for equipment and services
  • Maintain a high level of confidentiality and professionalism
  • Provide administrative support to the Corporate Administrator and executive team
  • Act as a backup to the Corporate Administrator during absences
  • Coordinate meetings via Microsoft Teams, including scheduling and follow-up
  • Draft, edit, and finalize reports, correspondence, legal documents, and meeting minutes
  • Maintain and update corporate documents and shared files


Qualifications:

Proven experience as an Administrative or Executive Assistant, or in a similar support role#Experience in construction, AV, or a related technical field#Associate's degree or higher in Electronics or a related discipline#Strong communication and interpersonal skills at all organizational levels#Excellent writing skills with a polished, professional tone#60+ WPM typing speed with strong attention to detail#Proficient in Microsoft Office Suiteespecially Excel, Word, Outlook, and Teams#Familiarity with safety standards and OSHA regulations#Organized, tech-savvy, self-motivated, and able to handle competing priorities

About the Company

F

Ford Audio-Video Systems

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