Administrative Skills, Business Operations, Calendar Management, Capital Markets, Communication Skills, Corporate Policies, Detail Oriented, Executive Assistant Skills , Expense Reports, Financial Services, Logistics, Multitasking, Operational Communications, Operational Support, Organizational Skills, Presentation/Verbal Skills, Professional Services, Time Management, Travel Planning, Willing to Travel, Writing Skills
LOCATION
New York, NY
POSTED
30+ days ago
Administrative Assistant
= New York, NY
= $29/hour
Position Overview
We are seeking a highly organized and proactive Administrative Assistant to provide high-level administrative and operational support to senior executives and teams within the Coverage and Capital Markets vertical.
This role will primarily support teams across Latin America, Asia, and Canada, making it ideal for someone who thrives in a fast-paced, global environment. The Administrative Assistant plays a key role in ensuring seamless day-to-day operations, effective communication, and coordination across multiple regions and stakeholders.
Key Responsibilities
Manage complex executive calendars, including scheduling meetings across multiple time zones and coordinating internal and external appointments
Prepare, edit, and format correspondence, reports, presentations, and other business materials
Coordinate domestic and international travel arrangements, including itineraries, visa support (as needed), and expense reporting in line with company policies
Support the planning and execution of meetings, events, and offsites, including logistics coordination and materials preparation
Serve as a primary point of contact for internal stakeholders and external partners, ensuring timely and professional communication
Provide general administrative and operational support to enhance team productivity and business operations
Qualifications & Experience
3 5 years of experience in an executive assistant or senior administrative support role
Prior experience within a financial services or professional services environment is preferred
Proven experience supporting senior executives in fast-paced, deadline-driven environments
Strong ability to manage multiple priorities and work effectively across global teams and time zones
Core Skills & Competencies
Exceptional organizational and time management skills
Strong attention to detail and accuracy
Excellent verbal and written communication skills
Ability to handle sensitive information with professionalism and discretion
Proactive, adaptable, and solutions-oriented mindset