Administrative Assistant

Manage the legal invoice process, including tracking invoices, facilitating internal review and approval, communicating revisions with outside counsel, submitting approved invoices for processing and payment, and liaising with accounting and outside counsel to support timely processing and payment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title.

Client Overview:
Our client is a leading company in their industry, known for their commitment to operational excellence and client support. They are currently looking to add an Administrative Assistant to their team. The organization fosters a collaborative and professional work environment. It values employee development and innovation.

Salary/Hourly Rate:
$80k - $100k

Position Overview:
Our client is seeking an Administrative Assistant to provide comprehensive support to the Commercial team. This role requires strong organizational skills and the ability to manage multiple tasks efficiently in a fast-paced corporate environment. The position reports directly to the Vice President.

Responsibilities of the Administrative Assistant:

• Manage calendar(s) with the ability to anticipate conflicts, prioritize meetings, and handle last-minute changes.
• Book travel and accommodation as needed.
• Prepare and process expense reports.
• Coordinate and order office supplies.
• Manage the legal invoice process, including tracking invoices, facilitating internal review and approval, communicating revisions with outside counsel, submitting approved invoices for processing and payment, and liaising with accounting and outside counsel to support timely processing and payment.
• Assist with ad hoc special projects as assigned.

Required Experience/Skills for the Administrative Assistant:

• Minimum of 2+ years of administrative assistant experience in a corporate or legal environment.
• Experience handling highly confidential data with discretion.
• High level of professionalism and maturity.
• Strong verbal and written communication skills.
• Excellent time management and organizational skills.
• Detail-oriented team player.
• Proficient in Microsoft Outlook, with strong knowledge of Microsoft Word, Excel, and PowerPoint.
• Ability to work effectively with a wide range of management levels.
• Comfortable working in a fast-paced environment with the ability to multitask, shift direction easily, and prioritize

Preferred Experience/Skills for the Administrative Assistant:

• Experience supporting senior executives or Legal teams.
• Familiarity with legal invoice management systems.
• Strong problem-solving skills and adaptability.
• Ability to work independently and collaboratively in a team setting.

Education Requirements:

• Bachelor's degree is required.

Benefits:

• Client-provided benefits available, upon eligibility.

Job Wrapping ID: #LI-AJ3

About Atrium:What you do matters. Guided by our Applicant-Centric™ approach, we foster an environment of collaboration, high performance, and innovation where your talents are valued, and your achievements are celebrated. Join us and become part of an inclusive team committed to your growth and success. By applying to this job, you agree to receive calls, AI-generated calls, text messages, and/or emails from Atrium and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to opt out on any message you receive. For more details, please review our Terms of Use and Privacy Policy . As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.
EOE/M/F/D/V/SO

Position ID: 403688