Administrative Assistant

Required Experience/Skills for the Administrative Assistant: Previous experience as an Administrative Assistant, Office Assistant, Sales Administrative Assistant, or similar corporate support role. This individual will be responsible for coordinating schedules, preparing documents, maintaining internal records, assisting with sales-related administrative tasks, and ensuring daily office operations run efficiently.

Client Overview:
Our client, a rapidly growing corporate sales startup, is seeking a highly organized, proactive, and personable Administrative Assistant to join their dynamic team. This innovative organization offers a fast-paced, entrepreneurial environment where collaboration, creativity, and a hands-on approach are highly valued. The ideal candidate is a resourceful, adaptable professional who enjoys wearing multiple hats, supporting a busy team, and contributing to the growth and success of an evolving business.

Salary/Hourly Rate:
$25/hr - $28/hr

Position Overview:
The Administrative Assistant will provide essential administrative, operational, and sales support to a growing Corporate team. This individual will be responsible for coordinating schedules, preparing documents, maintaining internal records, assisting with sales-related administrative tasks, and ensuring daily office operations run efficiently. The ideal candidate is highly organized, detail-oriented, and comfortable working in a fast-paced startup environment where priorities can shift quickly. This position requires someone who takes initiative, communicates effectively, and is willing to assist across multiple departments. This is an excellent opportunity for an administrative professional who enjoys working in an entrepreneurial setting and wants to gain exposure to sales operations, business development, and corporate administration.

Responsibilities of the Administrative Assistant:

• Provide day-to-day administrative support to the sales team, leadership, and other corporate departments.
• Manage calendars, schedule internal and external meetings, and coordinate conference calls.
• Assist with preparing, formatting, and proofreading sales presentations, proposals, reports, and business correspondence.
• Maintain accurate records of client information, sales activities, and internal business documentation.
• Support Sales Representatives with administrative tasks, follow-ups, and coordination of client meetings.
• Assist with updating CRM systems, tracking sales activity, and maintaining organized customer records.
• Coordinate meeting logistics, including conference room reservations, materials, and refreshments.
• Prepare and maintain spreadsheets, trackers, reports, and other administrative documents.
• Respond to incoming emails, phone calls, and general inquiries in a professional and timely manner.
• Assist with data entry, document management, filing, scanning, and general administrative projects.
• Coordinate with internal departments to ensure smooth communication and workflow.
• Assist with expense reporting, invoice processing, and basic administrative recordkeeping.
• Support onboarding logistics and administrative coordination for new team members.
• Order and maintain office supplies, coordinate deliveries, and assist with general office operations.
• Communicate with vendors, clients, and external business partners as needed.
• Help coordinate team meetings, company events, and employee engagement activities.
• Track deadlines, outstanding requests, and follow-up items to ensure timely completion.
• Identify opportunities to improve administrative processes and overall operational efficiency.
• Assist with special projects and additional responsibilities as the company continues to grow.

Required Experience/Skills for the Administrative Assistant:

• Previous experience as an Administrative Assistant, Office Assistant, Sales Administrative Assistant, or similar corporate support role.
• Strong proficiency in Microsoft Office Suite, particularly Outlook, Excel, Word, and PowerPoint, and/or Google Workspace.
• Experience with calendar management, scheduling, document preparation, and general office administration.
• Excellent written and verbal communication skills.
• Strong organizational skills and exceptional attention to detail.
• Ability to manage multiple priorities and adapt quickly to changing business needs.
• Proactive, resourceful, and solutions-oriented mindset.
• Comfortable working in a fast-paced, entrepreneurial environment.
• Professional, personable, and confident demeanor.
• Strong time management skills and ability to meet deadlines independently.
• Ability to maintain accurate records and handle confidential information appropriately.
• Strong interpersonal skills and ability to collaborate with sales professionals, leadership, and other departments.
• Willingness to take initiative and assist with responsibilities outside traditional administrative duties.
• Reliable, adaptable, and enthusiastic about supporting a growing organization.

Preferred Experience/Skills for the Administrative Assistant:

• Previous administrative experience within a startup, sales organization, technology company, or fast-growing corporate environment
• Experience supporting sales teams, business development professionals, or senior leadership.
• Familiarity with CRM platforms such as Salesforce, HubSpot, or similar systems.
• Experience preparing sales presentations, proposals, and client-facing materials.
• Strong Excel skills, including maintaining trackers, organizing data, and generating reports.
• Experience coordinating meetings, client communications, and sales-related administrative activities.
• Familiarity with sales operations, pipeline tracking, or customer relationship management.
• Experience supporting multiple departments within a small or growing company.
• Ability to work independently with minimal supervision.
• Interest in learning about sales operations, business development, and corporate growth initiatives.

Education Requirements:

• High school diploma or equivalent is required.
• Associate's or Bachelor's degree is preferred.

Benefits:

• Atrium Care Package available, upon eligibility (including healthcare plans, discount programs, and paid time off).

Job Wrapping ID: #LI-AJ3

About Atrium:What you do matters. Guided by our Applicant-Centric™ approach, we foster an environment of collaboration, high performance, and innovation where your talents are valued, and your achievements are celebrated. Join us and become part of an inclusive team committed to your growth and success. By applying to this job, you agree to receive calls, AI-generated calls, text messages, and/or emails from Atrium and its affiliates, and contracted partners. Frequency varies for text messages. Message and data rates may apply. Carriers are not liable for delayed or undelivered messages. You can reply STOP to opt out on any message you receive. For more details, please review our Terms of Use and Privacy Policy . As a woman-owned firm, we value diversity. We are an equal opportunity and affirmative action employer and will consider all applications without regard to race, sex (including gender, pregnancy, sexual orientation and gender identity), age, color, religion or creed, national origin or ancestry, veteran status, disability (physical or mental), genetic information, citizenship or any other characteristic protected by law. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Candidates who apply for roles through the Atrium website will be added to our candidate pool and may be considered for additional roles of a similar title. Please contact us to request an accommodation.
EOE/M/F/D/V/SO

Position ID: 411080