Overview:
Performs diversified and confidential administrative duties requiring broad and comprehensive experience, skill, and knowledge of organizational policies and practices. Provides support to respective assigned executives as needed.
Special Instructions:
This role will support the Facilities, Construction, and Real Estate department at the system level.
Responsibilities:
- Maintains executive appointment schedule by planning and scheduling meetings, conferences, and travel and coordinating calendar with Executive Staff calendars
- Personal phone coverage and e-mail management as desired by Executive
- Conserves executives' time by reading, researching and routing correspondence, drafting letters and documents, collecting and analyzing information and initiating telecommunications.
- Prepares reports by collecting and analyzing information.
- Prepares records such as agendas, notices, meeting minutes, expense reports, etc.
- Manages travel requirements for Executives and independently schedules appointments
- Arranges programs, events or conferences by managing logistics, disseminating information or invitations, coordinating speakers and controlling event budget
- Creates and maintains various database and spreadsheet files.
- Compiles information, takes and transcribes dictation and composes/prepares correspondence, reports and otherdocuments.
- Manages projects as needed.
- May do general Maintenace duties as assigned (Mary Breckenridge).
Qualifications:
Minimum Education
- Bachelor's Degree preferred.
Minimum Work Experience
- One to three (1-3) years of maintenance experience preferred.
Required Skills, Knowledge, and Abilities
- Knowledge of basic maintenance procedures and the ability to perform routine maintenance duties safely and effectively.
- Proficient in Microsoft Office applications, including Word, Excel, and PowerPoint.
- Strong problem-solving and troubleshooting skills.
- Ability to follow instructions, prioritize tasks, and work independently or as part of a team.