Administrative Assistant (Legal & Compliance)

OverviewWe are seeking a dependable and detail-oriented Part-Time Administrative Assistant to support our Legal and Compliance team. This onsite role is ideal for someone who thrives in a structured environment, is highly organized, and can maintain confidentiality while handling sensitive information. The assistant will play a key role in ensuring administrative efficiency and supporting legal operations.Location: San Jose, CADuration: 12 months+ contract with high possibility of extensionType: Part-Time | Administrative SupportWork Environment: Primarily onsite in San Jose, CA (Hybrid not applicable)Work schedule: 10 hours/week | Monday, Tuesday & Thursday | Onsite OnlyResponsibilitiesMail Management (Primary)Open, sort, and scan incoming legal and operational mail (approx. 4–5 hours/week).Digitally distribute mail to appropriate team members or systems.Maintain secure handling and storage of confidential materials.Review incoming legal emails and upload digital files into the legal order management tool.Identify key information (e.g., serving party name, case number, type of legal order) and enter into the tracking system.Litigation Tool Data EntryEnter and update case information in the litigation management system.Assist with organizing and maintaining accurate legal records.Generate and distribute basic reports as needed.Legal Administrative SupportPrepare, edit, and organize legal and business documents.Support ad hoc legal requests as assigned.QualificationsPrevious experience as an administrative, legal, or executive assistant preferred.Strong attention to detail and ability to handle confidential information with discretion.Proficiency with scanners, digital filing systems, and Google Workspace.Reliable, professional, and self-motivated with excellent organizational skills.Strong written and verbal communication abilities.Ability to learn or prior knowledge of case and legal order management tools (e.g., Safari, JIRA).GURJANT "GARY" SINGH | LEAD RECRUITEROffice 925-297-5994Seniority levelMid-Senior levelEmployment typePart-timeJob functionAdministrative and LegalIndustriesTechnology, Information and Media#J-18808-Ljbffr