Administrative Skills, Calendar Management, Customer Support/Service, Equipment Maintenance/Repair, Genetics, Office Equipment, Operational Strategy, Organizational Skills, Systems Maintenance, Team Player, Telephone Skills
Job Title: Administrative Assistant
Classification: Non-Exempt
Work Schedule: M-F 8:00 AM - 5:00 PM
Work Location: KC
Job Summary: The Administrative Assistant facilitates the efficient operation of the assigned department by performing a variety of clerical andadministrative tasks.
Essential Functions:
- Answers and transfers phone calls, screening when necessary.
- Welcomes and directs visitors and clients.
- Maintains filing systems as assigned.
- Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.
- Responds to and resolves administrative inquiries and questions.
- Coordinates and schedules travel, meetings, and appointments for managers or supervisors.
- Prepares agendas and schedules for meetings.
- Records and distributes minutes or other records for meetings.
- Maintains office supplies and coordinates maintenance of office equipment.
- Maintains a system for recording expenses and the use of petty cash.
- Performs other related duties as assigned.
Competencies: - Organization Skills
- Customer Service
- Teamwork
- Sense of Urgency
Supervisory Responsibilities: - May direct the work of clerical employees in lower job classifications.
- May assist in training newly hired clerks and secretaries.
Work Environment: - This job operates in a professional office setting.
- This role routinely uses standard equipment.
Physical Demands: - Prolonged periods sitting at a desk and working on a computer.
- Must be able to lift up to 15 pounds at times.
Required Education/Experience/Certifications: - Associates degree required; Bachelors degree in related field preferred.
- Three to five years of experience in an administrative role.
Other Duties
This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee. Duties, responsibilities, and activities may change, or new ones may be assigned at any time with or without notice.
AAP/EEO Statement
Master's Transportation is committed to the principles of equal employment. We are committed to complying with all federal, state, and local laws providing equal employment opportunities, and all other employment laws and regulations. It is our intent to maintain a work environment that is free of harassment, discrimination, or retaliation because of age, race, color, national origin, ancestry, religion, sex, pregnancy (including childbirth, lactation, and related medical conditions), physical or mental disability, genetic information (including testing and characteristics), veteran status, uniformed service member status, or any other status protected by federal, state, or local laws. Master's Transportation is dedicated to the fulfillment of this policy regarding all aspects of employment, including but not limited to recruiting, hiring, placement, transfer, training, promotion, rates of pay, and other compensation, termination, and all other terms, conditions, and privileges of employment.