| Location | Austin, TX |
| Salary | $38,976–$64,469 Per Year |
Agency Information
Administrative Assistant IV-V, Compliance and Standards Division ¿ Enforcement
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Resumes are not accepted in lieu of State of Texas application
All positions with TCOLE are security sensitive. Applicants are subject to an in-depth background investigation including criminal history, employment history and references, military, education, and personal references. Employment is contingent upon the verification of credentials and/or other information required.
Our Mission
The mission of the Texas Commission on Law Enforcement, as a regulatory State agency, is to establish and enforce standards to ensure that the people of Texas are served by highly trained and ethical law enforcement, corrections, and telecommunications personnel.
Our Compliance and Standards Division
TCOLEs Compliance and Standards Division supports law enforcement agencies in meeting state standards. Through comprehensive reviews, audits, and evaluations, we ensure agencies have the resources and guidance necessary to ensure regulatory compliance and effective law enforcement practices across Texas. The division oversees compliance audits, inspections, and reviews of law enforcement agencies to ensure adherence to established standards, rules, and regulations.
Who We¿re Looking For
The Texas Commission on Law Enforcement (TCOLE) is seeking an experienced Administrative Assistant to join the Enforcement team in the Compliance and Standards Division located at 6330 E HWY 290, Suite 200, Austin, TX.
General Description
The Administrative Assistant IV-V reports to the Compliance and Standards Division ¿ Enforcement Team Captain and performs highly complex (senior level) administrative support or technical program assistance work. Work involves disseminating information, maintaining filing systems, and performing internal administrative support work. May occasionally receive instruction or assistance as new, unusual, or unique situations arise and assist others in performing higher-level work. Works under limited supervision, with moderate to considerable latitude for the use of initiative and independent judgment.
Salary is dependent on qualifications and experience. The salary range is $38,976 - $64,469.
Administrative Assistant IV:$38,976 - $58,045. The job class for this position is 0156, and salary group is A15.
Administrative Assistant V: $42,976 - $64,469. The job class for this position is 0158, and salary group is A17.
Essential Job Duties
Assists in compiling data for charts, graphs, databases, summaries, or reports.
Assists in maintaining investigative records and case files.
Assists in preparing, editing, and distributing correspondence, reports, forms, and documents.
Assists with general office duties such as ordering supplies, performing basic bookkeeping work, administering travel arrangements, and assisting with general enforcement work.
Collects, edits, queries, and analyzes data for charts, graphs, and databases, and prepares summaries for reports.
Complies with all agency policies and procedures, including those pertaining to ethics and integrity.
Conducts administrative reviews of reports, documents, applications, or summaries to ensure administrative completeness.
Ensures security and confidentiality of sensitive and/or protected information.
May assist in planning and compiling materials for meetings, conferences, presentations, and seminars.
May assist in the development of administrative or technical assistance policies and procedures.
May assist in researching, composing, designing, or editing agency publications.
Prepares and disseminates information concerning the Compliance and Standards Division programs and services.
Prepares detailed reports on licensee arrests, performs follow-up on related cases, and coordinates the acquisition of court documents.
Performs administrative edits to data in charts, graphs, and databases; and prepare summaries or reports.
Provide guidance to other staff performing clerical and administrative work.
Responds to email and telephone inquiries from the general public, departmental staff, and other law enforcement agencies in accordance with applicable local, state, and federal guidelines.
Responds to complex inquiries regarding a technical program; open records requests; or administrative regulations, policies, and procedures.
Performs related work as assigned.
Qualifications
Graduation from a standard senior high school or equivalent is required.
At least four (4) years of relevant work experience providing clerical or administrative support work.
Experience or education with data analysis or crime data analysis is preferred.
Certification with TCIC/NCIC Less Than Full Access and TLETS is preferred.
Knowledge/Skills/Abilities
Ability to communicate and interact effectively with members of the public; to respond to public inquiries in a timely manner; to implement administrative procedures; and to interpret rules, regulations, policies, and procedures.
Knowledge of office practices and administrative procedures.
Skill in the use of standard office equipment and software including Microsoft Word, Excel, Outlook, and SharePoint.
Ability to obtain TCIC/NCIC Less Than Full Access and TLETS certification.
Ability to pass a law enforcement sensitive background investigation.
Benefits
Why work at TCOLE?
Working for the Texas Commission on Law Enforcement (TCOLE) empowers you to make an impact on public safety while engaging in continuous learning within a supportive environment. Youll play a crucial role in upholding high law enforcement standards, collaborating with local agencies, and enhancing the well-being of Texans. As a Texas State employee, you will have access to our comprehensive benefit programs including:
Comprehensive health, dental, and vision insurance plans with several types of coverage to State employees and their eligible family members
For new hires and rehires, health insurance is available the 1st of the following month after a 60-day waiting period. More information about benefits is available at https://ers.texas.gov/benefits-at-a-glance
12 - 16 days of annual paid holidays
At least¿eight hours of paid vacation and up to eight hours of paid sick leave¿each month for Full-Time employees
Retirement options with the State of Texas Retirement that provide flexibility and security
Health and Wellness programs including wellness leave, fitness and weight management programs, and personalized wellness tools
TCOLE is a qualifying organization for the Public Service Loan Forgiveness Program
The Discount Purchase Program provides access to an online marketplace offering discount on a wide range of products and services
Additional Information
Equal Opportunity Employer ¿ TCOLE is an Equal Opportunity Employer. All qualified applicants receive consideration for employment without regard to race, color, religion, sex, national origin, disability, or protected veteran status.
ADA - In compliance with the Americans with Disabilities Act (ADA), TCOLE will provide reasonable accommodation during the hiring and selection process for qualified individuals with a disability. If you need assistance completing the online application, contact the Human Resources Department at 512-936-0831. If you are contacted for an interview and need accommodation to participate in the interview process, please notify the person scheduling the interview.
Military Occupational Specialty Codes ¿ Military Specialty Codes can be found at:
https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_InformationTechnology.pdf
Veterans Preference ¿ Veterans, surviving spouses, and orphans of veterans may qualify for preference under Texas Government Code Chapter 657. Applicants who wish to claim Veterans preference must provide official documentation at the time of application to verify eligibility.