Administrative Assistant III -Specialized Programs -Parole Division (720284)

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JOB SUMMARY

Performs complex administrative support work. Work involves providing administrative support

including disseminating information; assisting with maintaining filing systems; and preparing and

editing reports and documents. Works under general supervision with moderate latitude for the use

of initiative and independent judgment.

ESSENTIAL FUNCTIONS

A. Participates in the planning and execution of an agency program; coordinates work with

departments of the agency; assists in the development of administrative and technical

assistance policies and procedures; and assists in reviewing and seeking solutions to problems.

B. Prepares and disseminates information concerning the Parole Division activities and

procedures; prepares and distributes correspondence, reports, studies, forms, and documents;

and responds to inquiries regarding rules, regulations, policies, and procedures.

C. Compiles and enters data for charts, graphs, databases, and summaries, makes calculations,

and prepares reports; and maintains filing, record keeping, and records management systems.

D. Performs criminal information searches and retrieval using Texas Department of Public Safety

criminal history system access.

• Performs a variety of marginal duties not listed, to be determined and assigned as needed.

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MINIMUM QUALIFICATIONS

A. Education, Experience, and Training

1. Graduation from an accredited senior high school or equivalent or GED.

2. Two years full-time, wage-earning customer service, clerical, secretarial, administrative

support, technical program support, or criminal justice experience. Fifteen semester hours

from a college or university accredited by an organization recognized by the Council for

Higher Education Accreditation (CHEA) or by the United States Department of Education

(USDE) may be substituted for each six months of experience.

3. Computer operations experience preferred.

• Must have or be able to obtain a certificate of course completion for the Texas Law

Enforcement Telecommunications System (TLETS) policy and procedures training from the

Texas Department of Public Safety within six months of employment date.

Must meet and maintain TLETS access eligibility for continued employment in position.

For details see: http://www.tdcj.texas.gov/divisions/hr/hr-home/tletseligibility.html

Knowledge and Skills

1. Knowledge of office practices and procedures.

2. Knowledge of business terminology, spelling, punctuation, and grammar.

3. Knowledge of applicable state and federal laws, rules, regulations, and statutes.

4. Knowledge of agency and departmental organizational structure, policies, procedures,

rules, and regulations preferred.

5. Skill in the use of computers and related equipment in a stand-alone or local area network

environment.

6. Skill to communicate ideas and instructions clearly and concisely.

7. Skill to coordinate with other staff, departments, officials, agencies, organizations, and the

public.

8. Skill in problem-solving techniques.

9. Skill to interpret and apply rules, regulations, policies, and procedures.

10. Skill in the electronic transmission of communications.

11. Skill to review technical data and prepare technical reports.

12. Skill to prepare and maintain accurate records, files, and reports.

13. Skill to type 45 words per minute (with no more than 10 errors) preferred.

ADDITIONAL REQUIREMENTS WITH OR WITHOUT REASONABLE ACCOMMODATION

A. Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend

repeatedly, identify colors, hear with aid, see, write, count, read, speak, analyze, alphabetize,

lift and carry under 15 lbs., perceive depth, operate a motor vehicle, and operate motor

equipment.

B. Conditions include working inside, working around machines with moving parts and moving

objects, radiant and electrical energy, working closely with others, working alone, working

protracted or irregular hours, and traveling by car, van, bus, and airplane.

C. Equipment (machines, tools, devices) used in performing only the essential functions include

computer and related equipment, copier, fax machine, bar code scanner, telephone, dolly, and

automobile.

'',''!*!

Please note that applications submitted via handwritten forms, email, mail, or fax will not be accepted. Your job application must be completely filled out and include all employment, do not limit employment to the past 10-15 years. Your application must contain complete job histories, which include job titles, name of employer, dates of employment, supervisor's name and phone number, and a description of duties performed, and whether it was full-time or part-time and hours per week. If any of this information is not provided, your application may be rejected as incomplete

If you are scheduled for an interview and require any reasonable accommodation in our interview process, please inform the hiring representative who contacts you to schedule your interview. Whenever possible, please give the hiring representative sufficient time to consider and respond to your request.

Only candidates selected for an interview will be contacted.

• Outside applicants will be required to submit to pre-employment drug testing as a condition of employment. *

Questions regarding this posting may be directed to:

Sharon Bayliff

Human Resources Headquarters

2 Financial Plaza, STE 600

Huntsville, TX 77340

PH (936) 437-4229

EMAIL hr.selectionsteam6@tdcj.texas.gov

'',''!*!

Please note that applications submitted via handwritten forms, email, mail, or fax will not be accepted. Your job application must be completely filled out and include all employment, do not limit employment to the past 10-15 years. Your application must contain complete job histories, which include job titles, name of employer, dates of employment, supervisor's name and phone number, and a description of duties performed, and whether it was full-time or part-time and hours per week. If any of this information is not provided, your application may be rejected as incomplete

If you are scheduled for an interview and require any reasonable accommodation in our interview process, please inform the hiring representative who contacts you to schedule your interview. Whenever possible, please give the hiring representative sufficient time to consider and respond to your request.

Only candidates selected for an interview will be contacted.

• Outside applicants will be required to submit to pre-employment drug testing as a condition of employment. *

Questions regarding this posting may be directed to:

Sharon Bayliff

Human Resources Headquarters

2 Financial Plaza, STE 600

Huntsville, TX 77340

PH (936) 437-4229

EMAIL hr.selectionsteam6@tdcj.texas.gov

'',''!*!

The following Military Occupational Specialty codes are generally applicable to this position. Applicants must fully complete the summary of experience to determine if minimum qualifications are met.

Military Crosswalk Guide - Prepared by the State Auditor''s Office

Texas State Auditor''s Office - Job Descriptions

'',''!*!

The following Military Occupational Specialty codes are generally applicable to this position. Applicants must fully complete the summary of experience to determine if minimum qualifications are met.

Military Crosswalk Guide - Prepared by the State Auditor''s Office

Texas State Auditor''s Office - Job Descriptions

'',''!*!

The State of Texas is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, religion, age or disability in employment or the provision of services. You may make copies of this application and enter different position titles, but each copy must be signed. Resumes will not be accepted in lieu of applications, unless specifically stated in the job vacancy notice.

'',''!*!

The State of Texas is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, religion, age or disability in employment or the provision of services. You may make copies of this application and enter different position titles, but each copy must be signed. Resumes will not be accepted in lieu of applications, unless specifically stated in the job vacancy notice.

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