Administrative Assistant III - Family Community Resource

Administrative Assistant III - Family Community Resource JobID: 7600 Position Type: Supporting - Administrative Associates/Administrative AssistantDate Posted: 9/15/2026Location: FAMILY AND COMMUNITY RESOURCE Closing Date: Open Until Filled Additional Information: Show/HideAdministrative Assistant III - Family Community ResourceReports to: Director - Family Resource CenterSalary: $39,674 - $47,800Pay Grade: 704Duty Days: 239FLSA Status: Non-ExemptPC#: 11084POSITION PURPOSEProvides a full range of administrative, secretarial, and clerical support; Assists in preparing reports, work orders, and letters; enters digital information including fiscal information. ESSENTIAL JOB FUNCTIONSAdministrative Functions Compiles and generates reports, statistics, timelines, tables, graphs, correspondence, and presentations.Answers incoming calls from employees, community members, and others; provides general information, and refers callers, as appropriate, to other staff or other District personnel.Arranges and coordinates meetings and conferences; maintains calendar of meetings and prepares follow-up materials.Prepares periodic reports regarding related program activities.Prepares and maintains forms and records including personnel and payroll information.Operates all office equipment (e.g., computers, printers, copy machines).Maintains office files in a systematic and confidential manner.Support Family Resource Centers and provide backup coverage in the event an Administrative Assistant or Coordinator is going to be absent.Support meetings and/or events outside the workday on occasion.Prepare Board documents as requested.Fiscal Functions Prepares Maintains a system for receiving and tracking invoices.Orders and maintains supplies for the department.Enters Purchase Orders/Requisitions and Work Orders including travel.Maintains and reconciles budget expenditures.Maintains and reconciles payroll for department. PERSONAL WORK RELATIONSHIPSAll Fort Worth ISD employees must maintain a commitment to the District's mission, vision, and strategic goals.Exhibits high professionalism, standards of conduct and work ethic.Demonstrates high quality customer service; builds rapport/relationship with the consumer.Demonstrates cultural competence in interactions with others; is respectful of co-workers; communicates and acts as a team player; promotes teamwork; responds and acts appropriately in confrontational situations.Engage in professional roles and relationships with students and stakeholders that foster wellness and student success. OTHER DUTIES AS ASSIGNEDPerforms all job-related duties as assigned and in accordance to the Board rules, policies and regulations. All employees are expected to comply with lawful directives in rare situations driven by need where a team effort is required. KNOWLEDGE, SKILLS, AND ABILITIESKnowledge of office procedures and of spelling, grammar, punctuation, and arithmetic.Knowledge of records administration and maintenance techniques and procedures.Knowledge of using software in a school administration environment, including MUNIS, KRONOS, and SmartFind.Skill at the intermediate level, working with Google Suite and Microsoft Office 365, especially Outlook, PowerPoint, Word, and MS Teams.Skill in performing mathematical calculations with accuracy and data entry with minimal errors.Skill in actively looking for ways to help people.Skill in interpersonal relationships, including using tact, patience, and courtesy.Ability to accurately prepare and maintain records, files, and reports.Ability to process and handle confidential information with discretion.Ability to organize and coordinate work, including maintaining attention to details and quality, and prioritize work while meeting multiple deadlines.Ability to use software to create spreadsheets, databases, and do word processingAbility to communicate effectively, both oral and written forms.Ability to engage in self-evaluation with regard to performance and professional growth.Ability to establish and maintain cooperative working relationships with others contacted in the course of work. TRAVEL REQUIREMENTSTravels to school district buildings and professional meetings as required. PHYSICAL & MENTAL DEMANDS, WORK HAZARDSTools/Equipment Used: Standard office equipment, including computer and peripherals.Posture: Prolonged sitting; occasional stooping, squatting, kneeling, bending, pushing/pulling, and twisting.Motion: Frequent repetitive hand motions, including keyboarding and use of mouse; occasional reaching.Lifting: Occasional light lifting and carrying (less than 15 pounds).Environment: Works in an office setting; may require occasional irregular and/or prolonged hours.Attendance: Regular and punctual attendance at the worksite is required for this position.Mental Demands: Maintains emotional control under stress; works with frequent interruptions. MINIMUM REQUIRED QUALIFICATIONSEducation: Accredited High School diploma, GED, or Texas High School Equivalency certificate.Certification/License: Required: None.Experience: 3 years' office experience including receiving customer visit/calls, data entry, preparation of reports, working with financial numbers, and maintaining confidentiality.Language: Bilingual (English/Spanish) preferred. This document is intended to describe the general nature and level of work being performed by people assigned to this job and is not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required.