Administrative Assistant II

In particular, the assistant will support the Office Director, Division Directors, and/or other higher-level principles supporting foreign assistance with a high volume and a broad array of substantive staff support in a fast-paced environment. Seeking experienced Administrative Assistant to coordinate and manage a wide range of administrative, operational, and technical program support functions in support of key principals overseeing U.S. foreign assistance coordination and management.

Company Overview:

 

Work Where it Matters

 

Tuvli, an Akima company, is not just another federal IT contractor. As an Alaska Native Corporation (ANC), our mission and purpose extend beyond our exciting federal projects as we support our shareholder communities in Alaska.

 

At Tuvli, the work you do every day makes a difference in the lives of our 15,000 Iñupiat shareholders, a group of Alaska natives from one of the most remote and harshest environments in the United States.

 

For our shareholders, Tuvli provides support and employment opportunities and contributes to the survival of a culture that has thrived above the Arctic Circle for more than 10,000 years.

 

For our government customers, Tuvli ensures that solutions are strictly aligned with agency processes and desired program outcomes while delivering the best value for technology investments.

 

As a Tuvli employee, you will be surrounded by a challenging, yet supportive work environment that is committed to innovation and diversity, two of our most important values. You will also have access to our comprehensive benefits and competitive pay in addition to growth opportunities and excellent retirement options.

Description:

Tuvli, an Akima company, is hiring for an Administrative Assistant II to support our DoS client located in Washington, DC. 

 

Seeking experienced Administrative Assistant to coordinate and manage a wide range of administrative, operational, and technical program support functions in support of key principals overseeing U.S. foreign assistance coordination and management. The assistant supports principals in collaboration and coordination of foreign assistance to achieve foreign policy objectives. In particular, the assistant will support the Office Director, Division Directors, and/or other higher-level principles supporting foreign assistance with a high volume and a broad array of substantive staff support in a fast-paced environment. This includes coordination and scheduling with external entities requiring a high degree of responsiveness, competence and tact in written and verbal communication. Escorts uncleared visitors and personnel in security-restricted areas. The incumbent supports accuracy of documents and needed revisions within the office and between units. Facilitates connections between key stakeholders, visitors, and internal/external officials; virtually or in-person. Works on administrative and operational matters, or programmatic areas within the assigned area of responsibility. Attends meetings, takes notes, and reviews administrative documents. Preparing written materials and/or routing of material of documents for reviews and responds to correspondence. Routes official communication to the appropriate points of contact. Proofreads and edits documents for accuracy, formatting, clearances, style, and compliance with regulations. Prepares and enhances documents, presentations, reports, memos, emails, and other forms of official communication. . This position requires exceptional strategic thinking, political acumen, and the ability to navigate complex organizational dynamics while maintaining the highest standards of professionalism and discretion. Conducts special projects and/or collaborates on special projects, as assigned. 

Responsibilities:

• Manages and plans a high volume of schedules, arranges meetings, conferences, and VIP escorts/visits/events in a fast-paced and often changing environment.
• Provide support of all administrative, management, budgetary, personnel, and operational matters; manages tasks for Office Director and other senior staff; coordinates with other offices, agencies, and/or organization.
• Ensures the efficient functioning of the senior staff. Ability to make recommendations to leadership.
• Assist staff with clarifying priority work and in coordination with Directors assigns tasks/papers, monitors progress, ensures quality control, and follows up with assignees to ensure deadlines are met for deliverables.
• Review, edit, draft, and prepare executive documentation, letters, memorandums, interoffice communications, confidential reports and other correspondence; Coordinates and communicates effectively internally and with external stakeholders.
• Makes travel arrangements and processes expense vouchers.
• Makes and receives calls on behalf of other employees.
• Aids in troubleshooting and resolving basic IT issues, to include hardware and software support in coordination with the office Administrative Officer and other Office Management. Specialists/Administrative Assistants.
• Developing and implementing administrative procedures.
• Assists with office software and helps resolve computer-related problems as first line of support, including proactively learning new systems and changes.
• Overseas Travel may be needed.

Qualifications:

• Over 5 years’ experience working with or for U.S. Department of State and/or U.S. Agency for International Development preforming administrative and managements duties.
• Provide prominent administrative tasks for senior level officials
• Assist with the planning and implementation of program events and special projects.
• Provide administrative and clerical support for division staff; develops and implements division-wide administrative policies and procedures to be used by subordinate staff.
• Conduct training of new support staff; interacts with high level officials
• Coordinate and plan work and resolve inquiries.
• Process travel authorizations and vouchers; assist in the on-boarding of new employees which includes arranging for office space.
• Manage time and attendance; prepare procurement orders; serve as a bankcard holder to purchase equipment, supplies, and services.
• Prepare training requests; schedule meetings; register visitors; manage files, serve as an office contact for phone calls and visitors.
• Manage calendars; prepare, review, and edit documents, reports, and correspondence and skill using a variety of office automation software, such as spreadsheet and word processing software.
• Active Secret clearance
• Must be able to travel as needed.

Benefits Information: Regular - The company offers a comprehensive benefits program, including medical, dental, vision, life insurance, 401(k) and a range of other voluntary benefits. Paid Time Off (PTO) is offered to regular full-time and part-time employees. Pay Range: $61.50 Job ID: 2026-24791 Work Type: On-Site