Administrative Assistant II - Teaching and Learning

Pattonville School District

Saint Louis, MO

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JOB DETAILS

SALARY

$18.22–$31.04 Per Hour

SKILLS

Administrative Skills, Board of Education, Budget Management, Budgeting, Calendar Management, Communication Skills, Community Support, Customer Support/Service, Data Analysis, Data Entry, Data Quality, Database Administration, Detail Oriented, Documentation, Establish Priorities, Google Apps, Interpersonal Skills, Logistics, Maintain Compliance, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft Word, Operational Support, Operations Management, Organizational Skills, Payroll Administration, Plan Meetings, Prepare Correspondence, Presentation/Verbal Skills, Primary School, Public Administration, Purchasing/Procurement, Record Keeping, Records Management, Reporting Skills, Systems Administration/Management, Telephone Skills, Time Management, Training/Teaching, Travel Planning, Writing Skills

LOCATION

Saint Louis, MO

POSTED

1 day ago

Position Type:
Secretarial/Clerical

Date Posted:
7/14/2026

Location:
Learning Center

Date Available:
07/27/2026

Closing Date:
ASAP
Administrative Assistant II - Teaching and Learning

Pending BOE approval of staff member's resignation

Position Summary:

The Administrative Assistant, Teaching & Learning provides comprehensive administrative and operational support to the Teaching & Learning Department. This position is responsible for coordinating departmental communications, maintaining records and documentation, managing budgets, assisting with curriculum, purchasing materials, organizing professional learning travel and registration, and supporting Teaching and Learning initiatives.

The Administrative Assistant serves as a key resource for staff, ensuring the efficient operation of departmental programs, maintaining compliance with district, state, and federal requirements, and delivering exceptional customer service to employees, students, families, and community partners.

Essential Duties and Responsibilities:

Serves as the primary administrative assistant to the Assistant Superintendent of Teaching and Learning, Director of Elementary Education, Director of Secondary Education, and Director of Innovation and Life Readiness, providing high-level administrative support, coordinating schedules and meetings, preparing reports and correspondence, maintaining confidential records, and assisting with Teaching and Learning initiatives and special projects
Answers incoming telephone calls; determines the purpose of the call and provides information directly or refers calls to proper person or office
Is familiar with district policies/procedures
Administers district professional development, including the K-12 conference rotation, enrollment logistics, and travel arrangements, while maintaining the Wisdomwhere platform
Manages and monitors Teaching & Learning departmental budgets
Procures materials and supplies for departmental budget lines
Processes payroll for extra duty and summer workshop participation
Coordinates and provides support for meetings held at the district level
Updates and maintains the district curriculum platform (Embarc)
Assists with the needs of the school summer school programming
Maintains and updates the Teaching & Learning Department websites
Supports summer professional development workshops
Prepares and reviews departmental documentation and presentations for the Board of Education
Supports the implementation of district-wide personalized learning initiatives
Assists with the planning and organization of support staff professional learning opportunities
Provides clerical assistance to the Support Staff Professional Development Committee
Assists with the coordination and implementation of New Teacher Orientation
Supports departmental directors throughout the K-12 curriculum adoption cycle
Performs other duties as assigned

Organizational Relationships

Assistant Superintendent of Teaching & Learning, Director of Elementary Education, Director of Secondary Education, and Director of Innovation and Life Readiness

Desired Qualifications

Minimum of two years of administrative support experience required; school district experience preferred
Proficiency with Google Workspace (Docs, Sheets, Forms) and Microsoft Office Suite (Word, Excel, Outlook)
Demonstrates ability to maintain confidential information and exercise sound judgment
Has strong attention to detail and organizational skills

Knowledge, Skills, and Abilities

Knowledge of office administration practices
Knowledge of records management, data entry practices, and document retention requirements
Ability to organize, prioritize, and complete multiple assignments while meeting established deadlines
Ability to analyze data, prepare reports, and ensure the accuracy of employee information
Strong written, verbal, and interpersonal communication skills
Proficient in school software systems, electronic filing systems, and database management
Strong customer service skills and the ability to work effectively with employees, administrators, and the public
Ability to work independently, exercise sound judgment, and collaborate effectively as a member of the Teaching and Learning team

Why Join Us?

A supportive community dedicated to student achievement.
Comprehensive benefits.
Opportunities for professional development and career growth.
A district that values innovation and collaboration.

Schedule:

Monday-Friday
8:00-4:30 PM; in person.

Pay Structure:

Pay Grade A110: $18.22-$31.04
Based on years of experience in accordance with the district salary schedule.Click hereto view the full salary schedule.

Work Days: 260 days, Click hereto view the full work calendars.

Administrative Assistant II - Teaching and Learning

Pattonville School District

Saint Louis, MO

About the Company

Pattonville School District

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