b'nn n n n n n n n n n n n nn n n n n n n n n n n n n n n n n n Administrative Assistant II, Float - OBGYN (Santa Monica) - - 31510 - UCLA Healthn n nnnn nn n n n nn n
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n Administrative Assistant II, Float - OBGYN (Santa Monica)n
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n General Informationn
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n Work Location: Santa Monica, CA, USAn
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n Onsite or Remoten
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n Fully On-Siten
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n Work Schedulen
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n Monday - Friday: 8:00am - 5:00pm, hours may varyn
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n Posted Daten
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n 09/02/2025n
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n Salary Range: $26.42 - 37.49 Hourlyn
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n Employment Typen
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n 2 - Staff: Careern
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n Durationn
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n Indefiniten
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n Job #n
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n 31424n
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n Primary Duties and Responsibilitiesn
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As an Administrative Assistant II floater for the Department of OBGYN, responsibilities include answering, screening and responding to patient phone calls, scheduling clinic appointments, confirming clinic appointments, assisting patients with scheduling diagnostic tests, preparing charts and documents for clinic visits, filing, assisting with obtaining insurance pre-certifications and referral authorizations, process requests for medical records, process medication refill requests, and assist with processing disability and return-to-work forms for patients. The AA II will travel and work at other UCLA OBGYN clinics throughout the community as assigned by the supervisor for coverage. Work is assigned and reviewed on an as needed basis. This position works independently, receiving general direction from Supervisor (MSO), Clinical Director, COO and/ or faculty.
Salary Range: $26.42 - $37.49 hourly
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n Job Qualificationsn
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Required:
xc2xb7 Demonstrated basic knowledge of physician office policies and procedures
xc2xb7 Demonstrated computer skills including word-processing, use of spreadsheets and data entry
xc2xb7 Ability to communicate effectively with medical, nursing and administrative personnel, regulatory agencies and study sponsors.
xc2xb7 Skill and experience in operating office machines including hospital based computer systems
xc2xb7 Skill and experience in composing clear and understandable written memos and reports using correct grammar
xc2xb7 Skill in prioritizing assignments to complete work in a timely and accurate manner
xc2xb7 Skill in communicating with patients, families and referring physicians with diplomacy
xc2xb7 Knowledge of basic medical terminology.
xc2xb7 Superior typing skills to prepare correspondence, reports and other written materials with speed and accuracy
xc2xb7 Skill in prioritizing assignments to complete work in a timely manner when there are changes in workload and assignments, pressures of deadlines, and/or a heavy workload.
xc2xb7 Ability to work flexible hours and travel to department clinics, as assigned.
Preferred:
xc2xb7 Familiarity with physician office billing procedures
xc2xb7 Knowledge of Universityxe2x80x99s Electronic Health Record System
xc2xb7 Knowledge of UCLA School of Medicine and hospital nursing processes
xc2xb7 Fluent in Spanish
xc2xb7 Bachelorxe2x80x99s Degree
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As a condition of employment, the final candidate who accepts an offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; or have filed an appeal of a finding of substantiated misconduct with a previous employer.
Current/former UC employees are subject to a personnel file review.
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