Administrative Assistant II

Administrative Assistant II

Salary

$42,052.19 - $73,591.44 Annually

Location

JENNINGS BUILDING, 4110 CHAIN BRIDGE RD, FAIRFAX (FJ16), VA

Job Type

FT Hourly W BN

Job Number

26-01411

Department

General District Court

Opening Date

09/19/2026

Closing Date

9/25/2026 11:59 PM Eastern

Pay Grade

S13

Posting Type

Open to General Public

• Description
• Benefits
• Questions

Job Announcement

Under general supervision, provide the results of criminal history searches to the requesting magistrate, probation staff, police department order, or other official criminal justice agency. Maintains accurate file systems and updates defendant records as required by the agency. Verifies the results of completed pretrial defendant questionnaires for content and accuracy via telephone. Provide case entry and retrieval for General District Court, probation and court appointed attorney assignments. Reviews warrants and prepares other court case documents for pick-up and processing.

This position provides general administrative support in the assigned functional areas of office administration, court support services, records management, and/or front-line customer service.

Schedule: This position has a rotating 10-hour shift: 4 days a week. Rotation Week 1 - Sunday - Wednesday 10:30AM to 8:30PM; Rotation Week 2- Thursday - Saturday 10:30AM to 8:30PM, Sunday 8:30 PM to 6:30 AM; and Rotation Week 3- Monday - Thursday 8:30 PM to 6:30 AM.

Employment Standards

MINIMUM QUALIFICATIONS:

Any combination of education, experience and training equivalent to high school graduation and one year of experience providing administrative support in the assigned functional area(s).

CERTIFICATIONS REQUIRED:

VCIN-VA Criminal Information Network (Required within 6 months)

NECESSARY SPECIAL REQUIREMENTS:

The appointee to this position will be required to complete a criminal background check to the satisfaction of the employer.

PREFERRED QUALIFICATIONS:

• Knowledge and experience of general office administration procedures and record/file management.
• Intermediate skills in Microsoft Office computer software, especially Word, Excel, and Outlook.
• Basic knowledge and experience with databases.
• The ability to work both independently and within a team setting.

PHYSICAL REQUIREMENTS:

The ability to access, input and retrieve information from a computer. All duties performed with or without reasonable accommodations.

SELECTION PROCEDURE:

Panel interview and may include a practical exercise.

Fairfax County is home to a highly diverse population, with a significant number of residents speaking languages other than English at home, including Spanish, Asian/Pacific Islander, Indo-European, and many others. We encourage candidates who are bilingual in English and another language to apply for this opportunity (https://www.fairfaxcounty.gov/demographics/fairfax-county-general-overview).

Fairfax County Government prohibits discrimination on the basis of race, color, religion, national origin, sex, pregnancy, childbirth or related medical conditions, age, marital status, disability, sexual orientation, gender identity, genetics, political affiliation, or military status in the recruitment, selection, and hiring of its workforce.

Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. TTY?703-222-7314. DHREmployment@fairfaxcounty.gov. EEO/AA/TTY.

#LI-AL1

Requisition 26-01411

Merit Positions

Fairfax County is proud to offer employees an attractive and comprehensive benefits program, including the following:

• Medical/Vision/Dental Insurance Coverage
• Group Term Life Insurance
• Long Term Disability
• LiveWell Program
• Flexible Spending Programs
• Paid Leave (annual, sick, parental, volunteer activity, and more!)
• Paid Holidays
• Contributory Retirement Plan
• Deferred Compensation
• Employee Assistance Program
• Employees Child Care Center
• Continuous Learning Opportunities

Please click here for a summary of our benefits.

NOTE: Fairfax County Government is a qualifying employer under the Public Service Loan Forgiveness program. For more information about the PSLF program: Public Service Loan Forgiveness | Federal Student Aid

For additional details please visit the Countys benefits webpage.

Non-Merit Positions

• Non-Merit Benefit Eligible: scheduled to work a minimum 1,040 hours and no more than a maximum of 1,560 hours in a calendar year.

• Medical/Vision/Dental Insurance Coverage

• Flexible Spending Program

• Deferred Compensation

• Temporary: scheduled to work a maximum of 900 hours in a calendar year.

• No benefits

01

What is the highest level of education that you have completed?

• Less than 12th grade
• High school diploma or GED
• Some college
• Associates degree
• Bachelors degree
• Masters degree
• Doctorate degree

02

If you answered "Some college" for the highest level of education completed, please indicate the number of quarter or semester hours you have completed towards a degree.

• Less than 45 quarter hours
• 45 to less than 90 quarter hours
• 90 to less than 135 quarter hours
• 135 to less than 180 quarter hours
• 180 or more quarter hours
• Less than 30 semester hours
• 30 to less than 60 semester hours
• 60 to less than 90 semester hours
• 90 to less than 120 semester hours
• 120 or more semester hours
• Not applicable

03

How many years of full-time equivalent experience do you have providing administrative support in the following functional areas: office administration, court support services, records management, and/or front-line customer service?

• None
• Less than one year
• One to less than two years
• Two to less than three years
• Three or more years

04

Are you currently Virginia Criminal Information Network (VCIN) operator certified or certified through another states NCIC network? If yes, you must present certification documentation prior to interview.

• Yes
• No

05

How many years of full-time equivalent experience do you have working in office administration, including record/file management?

• None
• Less than one year
• One to less than two years
• Two to less than three years
• Three or more years

06

How many years of full-time equivalent experience do you have working in front-line customer service?

• None
• Less than one year
• One to less than two years
• Two to less than three years
• Three or more years

07

Please identify the type of experience you have had in the following areas of customer service. Check all that apply.

• Face-to-face customer service
• Telephone customer service
• Respond in writing to customer inquiries
• Research and resolve difficult and complex customer issues
• None of the above

08

Please identify the experience you have had interacting with co-workers in an office. Check all that apply.

• I work mainly by myself
• I work with a team but rarely perform duties other than my own
• I work with a team and frequently fill in for others on my team
• I have volunteered to mentor and train other employees on how to perform my job
• I have served on inter-departmental committees and teams in my organization
• I have served as a team leader
• None of the above

09

How many years of full-time equivalent experience do you have working in court support services?

• None
• Less than one year
• One to less than two years
• Two to less than three years
• Three or more years

10

Please indicate your level of proficiency in the use of database software.

• Beginner (I have used database software before, but not on a regular basis, and my skills could use some improvement.)
• Intermediate (I have experience using database software and use it regularly, but there are some applications and functions that I am not familiar with using at an advanced level without additional training.)
• Advanced (I have hands-on experience using at least one kind of database software and I use it regularly at the expert level, without direct supervision.)
• No experience

11

If you responded that you have experience using database software, please describe the database(s) below. If this does not pertain to you, please enter "Not Applicable".

12

Please indicate your level of proficiency with Microsoft Excel.

• Beginner (Basic knowledge of creating a worksheet; performing calculations in a worksheet; modifying and formatting a worksheet; printing workbook contents)
• Intermediate (Knowledge of inserting and modifying graphic objects in a worksheet; customizing and enhancing workbooks; analyzing data using Pivot Tables, Slicers, and Pivot Charts)
• Advanced (Extensive knowledge of increasing productivity and improving efficiency by streamlining workflow; collaborating with others using workbooks; auditing worksheets; analyzing data; working with multiple workbooks; importing and exporting data, using Excel with the web)
• No experience

13

Please indicate your level of proficiency with Microsoft Outlook.

• Beginner (Basic knowledge of identifying the components of the Outlook environment; composing email messages; sending and receiving email messages; organizing email messages into folders; managing contacts; scheduling appointments; scheduling meetings, managing tasks, notes and journal entries)
• Intermediate (Knowledge of customizing message settings; organizing and locating Outlook messages; setting calendar options; tracking activities using the Journal; assigning and tracking tasks; sharing folder information; customizing the Outlook environment)
• Advanced (Extensive knowledge of almost all functions of program including personalizing your email; organizing Outlook items; managing data files; managing contacts and contact information; saving and archiving email; creating a custom Outlook form; working offline and remotely)
• No experience

14

Please indicate your level of proficiency with Microsoft Word.

• Beginner (Basic knowledge of creating, editing, formatting, and saving simple documents; inserting simple tables; and proofreading documents for accuracy)
• Intermediate (Knowledge of common commands such as creating a title; using, modifying, and creating styles; setting up the ruler; indenting paragraphs, using tabs and tables; inserting captions, footnotes, endnotes, special characters, or hard page breaks; using page numbering; creating headers and footers; inserting graphics; inserting an equation, adding comments and tracking changes.)
• Advanced (Extensive knowledge of almost all function of program including mail merge, macros, creating a table of contents, creating bookmarks and cross-referencing.)
• No experience

15

This position has a rotating 10-hour shift: 4 days a week. Rotation Week 1 - Sunday - Wednesday 10:30AM- 8:30PM; Rotation Week 2- Thursday - Saturday 10:30AM- 8:30PM, Sunday 8:30 PM - 6:30 AM; and Rotation Week 3- Monday - Thursday 8:30 PM - 6:30 AM Are you willing and able to work this schedule?

• Yes
• No

Required Question

Employer Fairfax County

Address 12000 Government Center Pkwy. Suite 270

Fairfax, Virginia, 22035

Phone 703-324-3311

Website http://agency.governmentjobs.com/fairfaxcounty/default.cfm