Job Title: Administrative Assistant
Location: Cambridge, MA
Job Type: W2 Contract
Expected hours per week: 35 hours
Schedule: Remote
Pay: $24 an hour
Job Description:
This role provides administrative and clerical support to a department or business unit, ensuring the efficient day-to-day operation of office functions. The position is responsible for recordkeeping, data entry, scheduling, report preparation, and serving as a point of contact for employees, students, visitors, and the public. Ideal candidates are organized, detail-oriented, and comfortable managing multiple administrative tasks while using various office technologies and systems.
Key Responsibilities
- Perform daily clerical, recordkeeping, and administrative support activities.
- Enter, process, and maintain records, documents, and other information using office systems.
- Gather data and assist with the preparation of reports and administrative documents.
- Provide information and support to employees, students, visitors, and external contacts.
- Draft, process, and respond to routine correspondence as needed.
- Manage calendars, schedule appointments, and coordinate meetings.
- Reserve meeting rooms and arrange necessary equipment for meetings and events.
- Maintain office inventory and order supplies as needed.
- Support departmental goals through a variety of administrative and operational tasks.
- Learn and utilize internal administrative systems and office technologies.
Preferred Qualifications
- High school diploma required; additional business or administrative training preferred.
- Strong organizational, communication, and customer service skills.
- Proficiency with Microsoft Office, especially Word & Excel
- Ability to manage multiple priorities in a fast-paced environment.
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