Administrative Assistant I or II - JSOM

University of Texas at Dallas

Richardson, TX

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JOB DETAILS

SALARY

$38,000–$45,000 Per Year

SKILLS

Administrative Skills, Athletics, Budgeting, Business Practices, Calendar Management, Compensation and Benefits, Conferences, Dental Insurance, Documentation, Event Management, Faculty Administration, Financial Transactions, LinkedIn, Meal Plans, Operations Processes, PeopleSoft Financials, Performing Arts, Physical Demands, Project/Program Management, Purchase Orders, Purchasing/Procurement, Reconciliation, Record Keeping, Reimbursement, Retirement Plan, Training/Teaching, Travel Planning, University/School Policies, Vision Plan

LOCATION

Richardson, TX

POSTED

2 days ago

Posting Details

Posting Details
Posting Number
S07113P

Position Title
Administrative Assistant I or II - JSOM

Functional Title

Department
Management

Salary Range
$38,000 to $45,000; depending on the role

Pay Basis
Monthly

Position Status
Regular full-time

Location
Richardson

Position End Date (if temporary)

Posting Open Date
06/23/2026

Posting Close Date

Open Until Filled
No

Desired Start Date

Job Summary
Are you looking for a challengingjob opportunity, work-life balance, comprehensive benefits including paid holidays, vacation, and sick leave, employee tuition assistance, and working with a great team?

Look no further! Join our team!

The University of Texas at Dallas has excellent job opportunitys for individuals looking to join our team as an Administrative Assistant I or II in the Jindal School of Management (JSOM).

Minimum Education and Experience
Administrative Assistant I:
Bachelor's degree and two years office administration or project management experience or an equivalent combination of education and experience.

Administrative Assistant II:
Bachelor's degree and five years of office administration or project management experience including two years at an Administrative Assistant I level or an equivalent combination of education and experience.

Preferred Education and Experience

Other Qualifications
To the extent this position requires the holder to research, work on, or have access to critical infrastructure as defined in Section 117.001(2) of the Texas Business and Commerce Code, the ability to maintain the security or integrity of the critical infrastructure is a minimum qualification to be hired and to continue to be employed in the position.

Essential Duties and Responsibilities

Administrative Assistant I
Provides administrative support for assigned area(s) and assists with special projects, activities, and events.

Essential Duties and Responsibilities

Provides administrative support to the faculty.
Completes account reconciliation of monthly financial transactions in PeopleSoft to supporting documentation on faculty cost centers, identifies incorrect or missing charges and takes appropriate action. Notifies and updates faculty on a periodic basis regarding available funds in their cost centers.
Assists with the execution of department events. This includes conferences, meetings and mixers.
Assists faculty and department in using University procurement business practices including receiving quotes, appropriate means of purchasing supplies and equipment, and appropriate use of purchasing online vs. the eProcurement system.
Periodically reviews encumbrances and Purchase orders to ensure payments have been posted and encumbrances released for efficient use of funds.
Checks budgets, and initiates budget journals needed before purchases or travel arrangements are made.
Coordinates travel arrangements and reimbursements according to university policies.
Makes conference room reservations for faculty/student events and meetings. Maintains calendars, appointments as well as room and parking reservations.
Provide academic and administrative support for the program and associated faculty. Ph.D. student support, which includes budgets, travel, job market, etc.
Other Duties as assigned.

Administrative Assistant II
Provides mid-level administrative support for assigned area(s) and assists with special projects, activities, and events. Requires an understanding of organization operations, organizational procedures, and HR functions. Employees at this level typically handle complex administrative tasks with increased independence, often managing specific areas of administrative work. Works under minimal supervision.

Essential Duties and Responsibilities

Provides independent administrative support to the faculty.
Completes account reconciliation of monthly financial transactions in PeopleSoft to supporting documentation on faculty cost centers, identifies incorrect or missing charges and takes appropriate action.
Notifies and updates faculty on a periodic basis regarding available funds in their cost centers.
Assists with the planning and execution of department events. This includes conferences, meetings and mixers.
Assists faculty and department in using University procurement business practices including receiving quotes, appropriate means of purchasing supplies and equipment, and appropriate use of purchasing online vs. the eProcurement system.
Periodically reviews encumbrances and Purchase orders to ensure payments have been posted and encumbrances released for efficient use of funds.
Checks budgets, and initiates budget journals needed before purchases or travel arrangements are made.
Coordinates travel arrangements and reimbursements according to university policies.
Plan and execute events and meal planning for faculty and their guests, as well as provide support for program meetings and events. May include making posters, emails, travel and hotel arrangements, meal planning, scheduling of visits, itineraries, reimbursements, parking, Uber, providing maps, and communication with guests.
Makes conference room reservations for faculty/student events and meetings. Maintains calendars, appointments as well as room and parking reservations.
Assist in the day-to-day operations for PhD Program.
Provide academic and administrative support for the program and associated faculty. Ph.D. student support, which includes budgets, travel, job market, etc.
Student and faculty reminders, current and former student record keeping.
Other Duties as assigned.

Physical Demands and Working Conditions
General office setting.

Physical Activities

Working Conditions

Additional Information

Work will be performed on-site and in person.

What We Can Offer
UT Dallas is an Equal Opportunity Employer with an employee-friendly and supportive work environment. Our comprehensive compensation and benefits package that is effective as of your hire date includes:

Competitive Salary
Tuition Benefits
BCBS PPO Medical Insurance Options - including 100% paid employee medical coverage for full-time employees
AD&D Insurance
Dental & Vision Plan Options
Long and short-term disability
TRS Retirement Plan
Fertility Benefits
Paid time off

All UT Dallas employees have access to various professional development opportunities, including a membership to Academic Impressions, LinkedIn Learning, and UT Dallas Bright Leaders Program.

Visit for more information.

About Us
UT Dallas is a top public research university located in one of the nation's fastest-growing metropolitan regions. Our seven schools offer more than 140 undergraduate and graduate programs, plus professional certificates and fast-track programs. Our student body is 31,000 strong, reflecting students from over 100 countries and a multiplicity of identities and experiences.

UT Dallas is committed to graduating well-rounded members of the global community whose education has prepared them for rewarding lives and productive careers in a constantly changing world.

Rich with visual and performing arts venues, museum districts, professional and semi-professional athletics teams, botanical gardens, accessible trails and so much more, the Dallas-Fort Worth (DFW) metroplex has something for everyone to explore. UT Dallas partners with regional higher education institutions and school districts and with the Richardson Innovation Quarter (Richardson IQ), a major hub for innovation, entrepreneurship, and educational activities.

Special Instructions Summary

Important Message
1) All employees serve as a representative of the University and are expected to display respect, civility, professional courtesy, consideration of others and discretion in all interactions with members of the UT Dallas community and the general public.

2) The University of Texas at Dallas is committed to providing an educational, living, and working environment that is welcoming, respectful, and inclusive of all members of the university community. UT Dallas does not discriminate on the basis of race, color, religion, sex (including pregnancy), sexual orientation, gender identity, gender expression, age, national origin, disability, genetic information, or veteran status in its services, programs, activities, employment, and education, including in admission and enrollment. The University is committed to providing access, equal opportunity, and reasonable accommodation for individuals with disabilities. To request reasonable accommodation in the employment application and interview process, contact the ADA Coordinator. For inquiries regarding nondiscrimination policies, contact the Title IX Coordinator.

Administrative Assistant I or II - JSOM

University of Texas at Dallas

Richardson, TX

About the Company

University of Texas at Dallas

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