Benefits:
Competitive salary
Flexible schedule
Opportunity for advancement
Training & development
Benefits/Perks
Competitive Compensation
Career Growth Opportunities
Job Summary
Wilson Estate Home Health Care is seeking a proactive and detail-oriented Administrative Assistant to support our growing team. This part-time role is ideal for someone who thrives in a fast-paced environment and enjoys wearing multiple hats across marketing, compliance, HR, and daily operations—with clear opportunities for growth.
In this role, you will help keep our organization running smoothly by supporting internal teams, managing communications, assisting with scheduling, and helping implement key processes. Responsibilities may include coordinating meetings, assisting with employee onboarding and documentation, supporting marketing efforts, maintaining compliance records, and handling general administrative tasks.
The ideal candidate is highly organized, tech-savvy, and a strong communicator with a positive, solutions-focused mindset. We're looking for someone dependable, adaptable, and excited to grow with a mission-driven company that values integrity, compassion, and excellence.
Responsibilities
Answer and manage incoming calls, texts, and emails with professionalism, ensuring timely follow-up
Coordinate schedules, appointments, and team meetings; maintain accurate calendars
Support onboarding by assisting with new hire paperwork, documentation, and basic HR tasks
Help maintain compliance records, employee files, and required documentation
Assist with marketing efforts such as social media content, basic Canva design, and post scheduling
Prepare and organize internal reports, trackers, and administrative documents
Maintain organized digital and physical filing systems
Draft and send professional emails, memos, and internal communications
Help develop, update, and improve office procedures and workflows
Provide general administrative support to leadership and team members as needed
Qualifications
High school diploma or GED required; Associate's degree or relevant administrative/HR training preferred
1–3 years of experience in an administrative, HR, or operations support role (healthcare or service-based experience is a plus)
Strong organizational and time management skills with the ability to prioritize and manage multiple tasks independently
Excellent written and verbal communication skills with a professional and friendly demeanor
Proficient in Microsoft Office (Word, Outlook, Excel, PowerPoint) and comfortable learning new systems
Experience with or willingness to learn tools such as scheduling platforms, HR systems, and basic design tools (e.g., Canva)
Detail-oriented with the ability to maintain accurate records and ensure compliance standards are met
Tech-savvy, dependable, and able to problem-solve in a fast-paced environment
Ability to handle sensitive information with confidentiality and professionalism
Bonus Skills (Preferred but Not Required)
Experience in healthcare, home health, or working with individuals with developmental disabilities
Familiarity with compliance requirements (DODD, Medicaid waivers, or similar regulations)
Experience with employee onboarding, credential tracking, or HR support tasks
Basic social media management experience (Facebook, Instagram) including content planning and scheduling
Canva experience for creating simple graphics, flyers, or marketing materials
Light video editing or content creation experience for social media or internal use
Experience using scheduling or workforce management systems (e.g., When I Work, Homebase, etc.)
Knowledge of CRM systems or client management platforms
Strong problem-solving skills and ability to take initiative without constant supervision