Essential Duties and Responsibilities:
- Greet and assist employees, visitors, clients, and vendors in a professional and courteous manner
- Manage visitor check-in including assisting with issuing and collecting visitor badges in accordance with company security protocols
- Answer, screen, and route incoming calls using multi-line phone system
- Monitor and respond to general emails and internal communication platforms
- Receive, log, sort, and distribute incoming mail, packages, and deliveries
- Coordinate outgoing mail and shipments
- Assisting with scheduling meetings, appointments, and conference rooms using Microsoft Calendar
- Maintain and organize electronic and physical filing systems in accordance with record retention policies
- Maintain office supply inventory and coordinate purchasing
- Coordinate service and maintenance of office equipment and facilities
- Other duties as assigned by management.
Experience and Education:
Required:
- High School diploma or equivalent
- Three years of administrative experience preferred
Other Skills and Abilities
- Previous experience working in an office and/or corporate environment preferred
- Excellent verbal and written communication skills
- Strong customer service and interpersonal skills
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
- Experience working with HRIS systems preferred (UKG preferred)
- Excellent organizational skills and attention to detail
- Basic understanding of administrative procedures and systems such as recordkeeping and filing
- Ability to multitask and prioritize effectively in a corporate environment
Essential Physical Requirements:
- Must be able to sit/stand up for up to a full 8-hour shift, in the performance of the position
- Must be able to work with limited supervision under stressful conditions
- Must be able to use a desktop and lap top computer, mobile and multi-line phone, copy machine/scanner, fax machine to accomplish duties
- Must be able to work varied hours/days as business dictates
- Must be able to bend, reach above head and lift up to 20 pounds occasionally.