Position Summary:
Providing crucial clerical and organizational support to keep offices running smoothly, handling tasks like managing schedules, handling calls/emails, preparing documents (memos, reports), maintaining filing systems, ordering supplies, arranging travel, and supporting team members with various projects, ensuring efficient operations and communication flow. They act as the central hub for coordination, requiring strong communication, organization, and multitasking skills.
Key Responsibilities:
Communication: Answering phones, directing calls, handling mail, drafting emails, greeting visitors, and serving as a point of contact.
Scheduling & Coordination: Managing calendars, booking meetings/conferences, planning events, and coordinating travel arrangements.
Document Management: Preparing, editing, and distributing documents, reports, presentations, and invoices; maintaining organized physical and digital filing systems.
Office Operations: Ordering supplies, managing inventory, maintaining equipment, and ensuring smooth daily operations.
Data & Reporting: Performing data entry, updating databases, tracking deadlines, and assisting with basic bookkeeping or expense reports.
Support: Providing general support to staff, assisting with special projects, and handling confidential information with discretion.
Essential Skills:
Excellent verbal and written communication.
Strong organizational and multitasking abilities.
Proficiency with office software and databases.
Attention to detail.
Professionalism and discretion.
High school/GED required, associate degree, preferred