Administrative Assistant Birmingham, Alabama
National Salvage & Service Corporation is an industry leading railroad contractor working in locations throughout the USA. National handles millions of railroad ties every year and is seeking an Administrative Assistant for the busy Tie Grinding Facility in Birmingham, AL. As an Administrative Assistant, you will be responsible for all office duties including record keeping, office organization, and building close, lasting relationships with customers, employees, and contractors. Previous experience in an administrative position and bookkeeping is required. It would be helpful to have previous experience in the contractor and construction industry. Excellent written and verbal communication are a must as well as proficiency in Excel and Word.
- On site work
- No remote work
- No moving expense
DUTIES, TASKS, AND RESPONSIBILITIES
- Collect and review employee payroll data for processing
- Track incoming and outgoing inventory with extreme accuracy
- Consistently checking emails and maintaining regular communication with corporate headquarters
- Create, manage, and disburse reports
- Handle a range of administrative functions including phone calls, faxes, emails, document filing, and data entry
POSITION-SPECIFIC COMPETENCIES
- Maintain a professional work environment
- Extremely organized
- Ability to multitask and prioritize
- Bring accountability to work
- Attention to detail
- Excellent written and verbal communication as well as proficiency using computers and office equipment
- Collaboration with others to complete tasks
- Maintain confidentiality while handling files and records
- Strong sense of urgency and initiative to get things done correctly
- Express a warm and helpful approach
- Take time to get to know our employees
- Willing to perform repetitive tasks while having personal interaction
- Make decisions in line with established guidelines and procedures
MINIMUM QUALIFICATIONS
- Effective written and verbal communication
- Three to five years administrative experience
- Proficient with computers and office equipment including Microsoft Word and Excel as well as copy/fax machines
NATIONAL SALVAGES CORE COMPETENCIES
- Delivers exemplary customer service internally and externally
- Driven for personal and company success
- Acts with integrity. Demonstrates responsible, ethical, and honest behavior
- Fosters a collaborative environment
- Demonstrates commitment to continuous improvement
Benefits of National
- Full health benefits including dental, optometry, and long-term disability
- 401(K) plan with company matching
- Flexible dates for time off