Administrative Assistant

This individual will serve as a key point of contact for church members, volunteers, and ministry leaders while ensuring day-to-day administrative operations run smoothly. A local church is seeking a professional, organized, and trustworthy Administrative Assistant to provide support to the Senior Pastor and Worship Team.

Administrative Assistant 
Part-Time | 20 Hours Per Week (5 Hours/Day, Monday-Thursday)

A local church is seeking a professional, organized, and trustworthy Administrative Assistant to provide support to the Senior Pastor and Worship Team. This individual will serve as a key point of contact for church members, volunteers, and ministry leaders while ensuring day-to-day administrative operations run smoothly.
Key Responsibilities

• Serve as the first point of contact between church members and the Senior Pastor
• Manage and coordinate the Pastor's calendar and appointments
• Prepare materials and agendas for meetings
• Assist with church event planning and coordination
• Manage membership class paperwork and records
• Create and maintain spreadsheets and databases
• Coordinate communications through email and Flocknote
• Prepare and distribute church mailings
• Make copies and organize music selections for the Worship Team
• Coordinate facility-related needs with the church custodian
• Assist with seasonal and special church projects
• Handle confidential information with discretion and professionalism

Qualifications

• Previous administrative assistant, office support, or church administration experience preferred
• Strong organizational and time-management skills
• Excellent written and verbal communication abilities
• High level of professionalism and discretion
• Ability to handle confidential and sensitive information appropriately
• Self-motivated and able to work independently

Technical Skills

• Proficiency with Google Workspace, including Gmail and Google Sheets
• Experience with email communication platforms (Flocknote experience is a plus)
• Canva experience highly preferred
• Comfortable learning new software and technology tools

Schedule

• Part-time: Approximately 5 hours per day, 4 days per week
• Church office hours are Monday through Thursday

Ideal Candidate
The ideal candidate is service-oriented, detail-focused, highly organized, and passionate about supporting ministry operations behind the scenes. They possess excellent interpersonal skills, maintain confidentiality, and can comfortably balance multiple priorities in a fast-paced church environment.

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