Administrative Assistant-Executive Office

Richmond Behavioral Health Authority

Richmond, VA

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JOB DETAILS

SKILLS

Administrative Skills, Behavioral Health, Board Meeting, Calculators, Calendar Management, Communication Skills, Computer Skills, Copying Machines, English Language, Equipment Maintenance/Repair, Executive Assistant Skills , Fax Machines, Finance, Healthcare, Legal, Maintenance Services, Meeting Minutes, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Office Equipment, PC (Personal Computer) Systems, Physical Demands, Printers, Provider Contracting, Psychiatry and Mental Health, Substance Abuse Treatment, Systems Maintenance, Team Player, Telephone Skills

LOCATION

Richmond, VA

POSTED

Today

Description

Under general supervision the incumbent is responsible for performing complex clerical and administrative functions for the office of the Chief Executive Officer and Executive Office as directed by the Executive Assistant.

Essential Functions

The Administrative Assistant may interface with a wide variety of staff representing both RBHA and outside entities, screen calls and visitors giving appropriate information with discretion and attention to confidentiality, provide typed correspondence from dictation or rough draft forChief Executive Officer's signature, maintain filing system for agency reference, coordinate repair and maintenance of office equipment, assist RBH Foundation Development Director with board meetings, prepare agenda and site, attend the meeting, take minutes and transcribe same for distribution and other Foundation duties.

The Administrative Assistant also assists the RBHA Board Finance Committee and Advocacy & Community Education Committee, prepares agenda and site, attends meetings, takes minutes for and transcribes same for distribution and other duties as needed for these committees.

Other responsibilities include but are not limited to: orders business cards for RBHA staff, receives subpoenas and garnishments and distributes to the appropriate staff, assists the Executive Assistant with preparing board meeting packets, review monthly statement from legal services and prepare for payment. Schedule meetings for CEO as requested and assist with managing Outlook Calendar, looking ahead and addressing any conflicts.

Other duties as assigned.

Knowledge, Skills, and Abilities

Extensive knowledge of standard office practices, procedures, equipment and administrative techniques; thorough knowledge of departmental function, organization and policies. Comprehensive knowledge of business English and spelling. Ability to establish harmonious working relationships with others. Ability to undertake and complete operational and administrative projects independently. Ability to work under pressure. Ability to organize and perform work independently. Ability to develop and type complex forms and tables.

Ability to type and take and transcribe dictation at a reasonable rate of speed. Proficient use of computer applications including MS Office package (i.e. Word, Excel, PowerPoint, MS Teams, Publisher and Outlook). Ability to deal effectively and professionally with other employees and the general public.

Position Requirements

Education and Experience

Associate degree as well as extensive, increasingly responsible administrative support experience.

Physical Requirements

Must have the use of sensory skills in order to effectively communicate and interact with other employees and the public through the use of the telephone and personal contact as normally defined by the ability to see, read, talk, hear, handle or feel objects and controls. Physical capability to effectively use and operate various items of office related equipment, such as, but not limited to, personal computer, calculator, copier, fax machine, printer.

Some standing, walking, moving, climbing, carrying, bending, kneeling, crawling, reaching, handling, pushing and pulling. Occasional bending and stooping for filing. At the very rarest of occasions, lifting boxes with files or paper.

Full-Time/Part-Time
Full-Time

Open Date
4/8/2026

Close Date

About the Organization
Join the Fearless!

Richmond Behavioral Health Authority (RBHA) is licensed by the Virginia Department of Behavioral Health and Developmental Services and is the statutorily established public entity responsible for providing mental health, intellectual disabilities, substance abuse and prevention services to the citizens of the City of Richmond.

Our Mission:
RBHA promotes health, wellness, and recovery for the people and communities we serve.

Our Vision:
An inclusive, healthy community where individuals are inspired to reach their highest potential.

Our Values:
Equity / Innovation / Quality / Inclusion / Accessibility / Transparency / Compassion / Integrity

Creating Healthy Communities - One Person, One Family, One Community at a time.

RBHA is committed to providing behavioral health services to all Richmond residents regardless of race, color, gender, age, religion, disability, or national origin.

Services are provided directly by RBHA staff and through contracts with private providers in the community. Funding is received through fees from consumers, the Commonwealth of Virginia, the City of Richmond, and local and state grants.

Starting Salary Range
$23.08

EOE Statement
Richmond Behavioral Health Authority provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.

This position is currently accepting applications.

Administrative Assistant-Executive Office

Richmond Behavioral Health Authority

Richmond, VA

About the Company

Richmond Behavioral Health Authority

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