SUMMARY OF DUTIES: Our Administrative Assistant will be responsible for all aspects of daily front office operations including clerical tasks, answering calls, quotes, correspondence, filing, greeting visitors and vendors, reports, scheduling meetings, travel, copies, mail, ordering supplies, maintaining equipment maintenance and special projects
ESSENTIAL DUTIES: The essential functions include, but are not limited to the following:
- Supports senior managers and executives with daily clerical tasks
- Answer phone calls, provide information to callers or routes call appropriately
- Social media posting preparation
- Types company quotes for customers
- Composes and types routine correspondence
- Organizes and maintains file system, customer database and files correspondence of other records
- Greets and processes visitors and vendors
- Handles sensitive information in a confidential manner
- Arranges and coordinates travel schedules and reservations
- Coordinates and arranges meetings, updates calendar, prepares agendas, reserves and prepares facilities
- Duplicates correspondence or other printed materials
- Prepares emails, faxes and outgoing mail
- Performs other related duties as assigned
EDUCATION LEVEL: • High school diploma and 5 years of administrative assistant experience
EXPERIENCE: • Knowledge of appropriate software including: Microsoft Word, Excel, and Outlook, Microsoft PowerPoint and Adobe Acrobat