10-key (Tenkey) Numeric Keypad, Administrative Skills, Adobe Product Family, Analysis Skills, Calculators, Certified Public Accountant (CPA), Communication Skills, Copying Machines, Customer Support/Service, Data Entry, Database Administration, Delivery Driving, Detail Oriented, Document Management, Establish Priorities, Fax Machines, File Management, Finance Software, Financial Services, Interpersonal Skills, Intuit Quickbooks, Mail Processing, Microsoft Access Database, Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Multitasking, Office Equipment, Office Management, Order Supplies, Organizational Skills, Presentation/Verbal Skills, Problem Solving Skills, Tax Returns, Tax Software, Team Building, Time Management, Writing Skills
Job Description: Administrative Assistant
Company: SJLD Mgmt dba Scalco Johnson Leahy & Dudek, CPAs
Location: Southwest Austin, Texas
Job Type: Full-Time
Company Overview:
Scalco Johnson Leahy & Dudek, CPAs, is a well-established CPA firm located in Southwest Austin, committed to delivering exceptional financial and tax services to our valued clients. As our firm continues to expand, we are actively seeking a dedicated and highly organized Administrative Assistant to join our team and clients.
Job Description:
As an Administrative Assistant at our firm, you will be a crucial part in ensuring the efficient day-to-day operations of our office. We are in search of a candidate who possesses excellent communication and problem-solving skills, outstanding organizational capabilities, and the ability to work independently. Your role will encompass a wide range of administrative tasks, as well as providing vital support to our team.
Responsibilities:
- Client Engagement: Greet and assist clients with their inquiries and appointments, creating a welcoming and professional atmosphere.
- Document Management: Scan client documents and input data into tax software to facilitate the tax preparation process.
- Tax Return Preparation: Print and assemble tax returns for both individuals and businesses, maintaining a high level of accuracy.
- File Management: Keep client files organized, up-to-date, and easily accessible for reference.
- Mail and Deliveries: Manage incoming and outgoing mail, including certified mail, FedEx shipments, and local deliveries.
- Data Entry: Perform data entry using financial software, including QuickBooks, ensuring accuracy and precision.
- Office Supplies: Oversee the management and ordering of office supplies to maintain a well-stocked and efficient work environment.
- Adaptable Support: Undertake additional job-related tasks and responsibilities as required, contributing to the smooth operation of the office.
Qualifications:
The ideal candidate will possess the following qualifications:
- Experience: 1-3 years of administrative assistant or related office support experience preferred.
- Tech Proficiency: Proficiency with technology and various software programs, including QuickBooks, Adobe, Office 365 (Excel, Word, Outlook, Access, PowerPoint), with a willingness to adapt to new programs and technologies as needed.
- Attention to Detail: Exceptional attention to detail and a strong commitment to accuracy, organization, and quality in all tasks and communications.
- Multitasking: Ability to effectively prioritize, multitask and meet tight deadlines in a fast-paced environment while maintaining a high level of accuracy.
- Communication Skills: Excellent written and verbal communication skills, along with strong interpersonal and customer service capabilities.
- Problem Solving: Strong problem-solving and analytical skills.
- Equipment Competence: Competence in operating standard office equipment, including computers, telephone systems, ten-key calculators, copiers, and fax machines.
- Instruction Adherence: Ability to follow oral and written instructions carefully while maintaining professionalism, confidentiality, and attention to detail.
If you are a proactive, resourceful, and detail-oriented individual who thrives in a fast-paced environment, stays productive during downtime, and is eager to play a key role in our firm’s success, we encourage you to apply.
Equal Opportunity Employer:
SJLD Management dba Scalco Johnson Leahy & Dudek CPAs is an equal opportunity employer, dedicated to promoting diversity and fostering an inclusive work environment for all employees.