Administrative Assistant

Administrative Assistant

Healthcare Realty, a real estate investment trust, is recruiting for a full-time on-site Administrative Assistant for medical office buildings in Colorado Springs, CO. The pay range is $24.85 -30.00/hour with an annual bonus. Equal Opportunity and Affirmative Action Employer including Minorities/Women/Veterans/Disabilities

Requirements

• Four+ years progressively responsible office environment experience in property management company or equivalent.
• Congenial disposition, accounting capabilities, excellent communication and organizational skills.
• Competent in building and maintaining collaborative relationships throughout the organization and with tenants and vendors.
• Deadline driven, able to deal with frequent change, and capable to assess, prioritize, and act quickly.
• Extremely dedicated and independent thinker, accomplishing the projects from start to finish and soliciting feedback to improve performance.
• Ability to read and understand contracts.
• Intermediate to advanced skills with Microsoft Office Suite, capability of learning the new software quickly, and ability to operate a variety of office equipment.
• Bilingual, preferred not required

Job Duties

• Perform a variety of administrative tasks including answering phones, drafting and distributing correspondence, expense reporting, meeting coordination and filing/copying.
• Prepare service contracts and construction agreements along with accompanying paperwork. Send and track paperwork through the approval processes.
• Work with tenants, building maintenance staff and vendors to ensure work orders are complete.
• Prepare monthly chargebacks and rent statements.
• Maintain system for tenant, vendor, and contractor certificates of insurance.
• Process, organize and review regional paperwork.
• Prepare regional reports.
• Perform any additional duties assigned by the Property Manager and other company management.