Job Title: Administrative AssistantLocation: Buffalo, NY
Type: Full-Time / State Agency
Schedule: MondayFriday, 8-hour days (37.5 hours/week)
Position SummaryPenda Aiken inc. is a staffing firm located in Brooklyn New York. Our client is a New York State Agency and is seeking a highly organized, meticulous Administrative Assistant to join their team. This position requires an individual who thrives in an analytical, deadline-driven environment, handling specialized case monitoring and sensitive legal and records-tracking databases.
Primary Responsibilities
Database Management: Create and maintain internal databases to track specialized agency metrics, ensuring high data accuracy and clean records management.
Discovery Formatting & Research: Conduct discovery research, execute document requests, and utilize electronic database systems to accurately date-stamp and format legal/operational discovery materials.
Case Settlement Tracking: Monitor and manage the case settlement review workflow, providing critical updates on a strict daily-to-weekly basis.
Compliance & Specialty Lists: Continuously maintain and audit a high-priority terminated and convicted assailant list to ensure organizational compliance and security tracking.
Minimum Qualifications
Technical Skills: Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and strong baseline experience working within data systems and electronic databases.
Work Management: Demonstrated ability to multitask, organize, and prioritize high-volume workloads efficiently.
Autonomy: Proven ability to set daily priorities, solve problems, and independently manage tight organizational deadlines.