Administrative Assistant

In this role, you will manage front-desk communications, schedule facility reservations, maintain agency databases, and assist the broader Administrative Team with key operational projects. Our client is a New York State Agency seeking an organized and proactive Administrative Assistant to support daily operations in Buffalo, NY.

Job Title: Administrative Assistant

Location: Buffalo, NY

Type: Full-Time / Contract
Position Summary
Penda Aiken inc. is a staffing firm located in Brooklyn New York. Our client is a New York State Agency seeking an organized and proactive Administrative Assistant to support daily operations in Buffalo, NY. In this role, you will manage front-desk communications, schedule facility reservations, maintain agency databases, and assist the broader Administrative Team with key operational projects.
Primary Responsibilities

• 
  Front Desk & Communications: Answer, screen, and direct incoming calls professionally; greet and screen facility visitors.
  
• 
  Scheduling & Meeting Support: Handle room reservations and assist staff with meeting preparation and setup.
  
• 
  Document & Database Management: Type official documents, update agency databases, and assemble orientation packets.
  
• 
  Records & Correspondence: Process incoming and outgoing mail and manage both paper and electronic filing systems.
  
• 
  Administrative Project Support: Provide project and clerical backup to the Administrative Team as assigned.
  

Minimum Qualifications & Requirements

• 
  Core Competencies: Professional telephone etiquette, excellent organizational skills, keen attention to detail, and the ability to multitask in a team setting.
  
• 
  Administrative Skills: Demonstrated proficiency in typing, filing, copying, and scanning.
  
• 
  Technical Proficiency: Hands-on experience with Microsoft Office Suite, including:
  
  • 
    Office 365 Email & Calendar Management
    
  • 
    Word
    
  • 
    Excel
    
  • 
    PowerPoint
    
  • 
    Access