Administrative Assistant

Title: Administrative Assistant
Location: 3535 Colonnade Parkway, Birmingham, AL 35243
Duration: 14 months

Job Summary

We are seeking an experienced Administrative Assistant III to provide high-level administrative and office support to the Operations Communications team.

The ideal candidate will have 5+ years of administrative experience, strong calendar and meeting-management skills, excellent written and verbal communication abilities, and advanced proficiency with Microsoft Office. Southern Company system experience and previous experience supporting a corporate communications team are strongly preferred.

Key Responsibilities

• Provide expert-level administrative support to managers, managing directors, partners, and other professionals.

• Manage calendars, schedules, appointments, and competing priorities.

• Coordinate meetings, conferences, and events, including:

  • Scheduling and logistics

  • Agenda preparation

  • Meeting materials

  • Follow-up actions

• Make travel arrangements and coordinate related logistics.

• Prepare, edit, review, and proofread:

  • Reports

  • Presentations

  • Correspondence

  • Emails

  • Other business documents

• Conduct research, gather and analyze information, and prepare reports to support planning and decision-making.

• Track departmental projects, deadlines, activities, and administrative deliverables.

• Manage expense tracking and reporting in accordance with company policies.

• Serve as a key point of contact for internal and external stakeholders.

• Handle confidential and sensitive information with professionalism and discretion.

• Answer and route telephone calls and assist visitors.

• Perform general administrative duties including filing, scanning, copying, and coordinating meal orders.

• Maintain organized records and support daily office operations.

• Prioritize workload and meet deadlines in a fast-paced and rapidly changing environment.

Required Qualifications

• 5 10 years of administrative or office support experience.

• Strong calendar and schedule management experience.

• Experience supporting multiple professionals and senior-level stakeholders.

• Advanced proficiency in:

  • Microsoft Word

  • Microsoft Excel

  • Microsoft PowerPoint

  • Microsoft Outlook

• Experience using spreadsheets, databases, presentation software, and other business applications.

• Strong document preparation, proofreading, and editing skills.

• Excellent written and verbal communication skills.

• Strong organizational and time-management abilities.

• Ability to manage multiple priorities and meet deadlines.

• Strong attention to detail.

• Professional discretion when handling sensitive or confidential information.

• Proactive problem-solving and sound decision-making skills.

Preferred Qualifications

• Previous Southern Company system experience.

• Experience supporting a corporate communications or operations communications team.

• Experience coordinating high-profile meetings, conferences, and corporate events.

• Experience tracking departmental projects, activities, and deadlines.

Ideal Candidate

The successful candidate will be highly organized, detail-oriented, proactive, and comfortable working in a fast-paced corporate environment. They should be able to work independently, learn new tasks quickly, communicate effectively with diverse stakeholders, and manage multiple responsibilities while maintaining a high level of professionalism and confidentiality.