Administrative Assistant

Overview

Responsibilities

• Recruiting: post positions, phone screenings, schedule interviews. 
• Submit new hire KPA’s  
• Hiring: Promesa BG, ABM hiring process, schedule training classes. 
• Onboarding: register protocol classes, email/NT account, visitor request. 
• Orientation: computer systems, time card use, training requirements, and access requirements 
• Review HR onboarding with new hire during orientation.  
• Provide new hires with shirts, vest, hard hat, frogg togg, etc.  
• Ensure acknowledgement forms are signed for all equipment provided. 
• PTO scheduling, and audit compliance tracking for programs (KPIs, and filing systems).  
• Maintain Attendance Calendar, PTO Tracker, Master List, Org Chart, and Pager Tracker.  
• Order office supplies, materials and uniform shirts for team, as needed.  
• Provide shirts and boot vouchers to team at yearly anniversaries. 
• Register protocol and submit area access extensions for team at two-year expiration dates.  
• Approve/disapprove time off requests, ensuring PTO is entered into PTO tracker.  
• Record time off vacancies into SharePoint calendar. 
• Organize ABM folder 
• Attend to employee’s inquiries: payroll issues, benefit questions.  
• ABM employee support: PPE, IT issues.  
• Oversight of shift teams’ human resources, and other duties. 
• Submit ECF’s, direct deposit forms, and doculivery forms for team.  
• Request make up checks, as needed.  
• Receive and act upon notifications from ABM management. 
• Identify, communicate, and escalate any payroll, scheduling, etc. issues to GCS management 
• Provide birthday card and small birthday cake for team.  
• Request new and replacement pagers, as needed.  
• Send email reminders for WFM forms and time off requests needed and enter them into EPAY. 
• Assist with coupa orders/ABM inventory, ordering of office supplies, pick up of supplies
• Assist with billing review and creating of TAGS within ABM Corrigo systems
• Assist with distribution of invoices and corrections as requested
• All other tasks and duties as assigned. 

Qualifications

High school diploma or GED. 

2 years of administrative assistant experience. 

Excellent customer service, teamwork, and communication skills.  

Attention to detail, time management, inventory control, documentation, and reporting skills. 

Associates degree preferred 

1-2 years’ experience in semiconductor industries preferred.