Administrative Assistant

DSHS is committed to hiring skilled and dedicated individuals who share a passion for public health to pursue our vision of A Healthy Texas. If you are looking to make an impact and tackle new challenges, we encourage you to consider a career with us.

Employee Benefits:

DSHS offers insurance coverage and other benefits available through the State of Texas Group Benefits Plan administered by the Employee Retirement System of Texas (ERS). To learn more about all the benefits available to you as a DSHS employee and other DSHS opportunities for early career pathways, visit the DSHS Careers Page.

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Functional Title: Administrative Assistant

Job Title: Administrative Asst III

Agency: Dept of State Health Services

Department: Fiscal Monitoring and Support

Posting Number: 17970

Closing Date: 07/02/2026

Posting Audience: Internal and External

Occupational Category: Office and Administrative Support

Salary Range: $2,953.25 - $3,700.00

Pay Frequency: Monthly

Salary Group: TEXAS-A-13

Shift: Day

Additional Shift: Days (First)

Telework:

Travel: Up to 5%

Regular/Temporary: Temporary

Full Time/Part Time: Full time

FLSA Exempt/Non-Exempt: Nonexempt

Facility Location:

Job Location City: AUSTIN

Job Location Address: 1100 W 49TH ST (RDM)

Other Locations:

MOS Codes: 0100,0111,0170,3372,3381,4430,6046,15P,3F5X1,420A,42A,56M,68G,741X,8A200,AZ,LS,LSS,MC,PERS,PS,RP,SN

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JOB DESCRIPTION

Administrative Assistant III - The Department of State Health Services (DSHS) seeks a highly qualified candidate to fill the Administrative Assistant III position within the Program Operations Division. This position provides administrative support and technical assistance to Fiscal Support and Oversight staff engaged in fiscal monitoring.

Key Duties Include:

• Preparing correspondence, reports, and documentation
• Coordinating meetings, teleconferences, and schedules
• Managing filing systems and tracking processes
• Supporting data analysis and report generation
• Handling confidential information

ESSENTIAL JOB FUNCTIONS

• Maintains office procedures and administrative controls
• Develops, edits, and distributes correspondence and reports
• Coordinates meetings and documents outcomes
• Develops and manages tracking systems
• Compiles and analyzes reports
• Responds to inquiries and provides customer service
• Maintains records and electronic filing systems

KNOWLEDGE, SKILLS, AND ABILITIES

• Knowledge of administrative procedures and accounting practices
• Proficiency in Microsoft Word, Excel, Outlook, and SharePoint
• Strong communication and organizational skills
• Ability to manage multiple priorities and deadlines
• Ability to handle sensitive and confidential information
• Strong problem-solving and decision-making skills

Registrations, Licensure Requirements or Certifications:

N/A

INITIAL SELECTION CRITERIA

Three years of full-time administrative support experience. Graduation from high school or equivalent required.

ADDITIONAL INFORMATION

This is a temporary position.

Applicants will be screened based on experience. Those with the most relevant experience will be invited to interview.

Selected candidates are required to complete an in-basket exercise.

HHS agencies use E-Verify. New hires must bring I-9 documentation on the first day of work.

Active Duty, Military, Reservists, Guardsmen, and Veterans:

Military occupation(s) that relate to the initial selection criteria and registration or licensure requirements for this position may include, but not limited to those listed in this posting. All active-duty military, reservists, guardsmen, and veterans are encouraged to apply if qualified for this position. For more information see the Texas State Auditor's Military Crosswalk at https://hr.sao.texas.gov/CompensationSystem/JobDescriptions/.

ADA Accommodations:

In compliance with the Americans with Disabilities Act (ADA), DSHS will provide reasonable accommodation during the hiring process for individuals with a qualifying disability. If reasonable accommodation is needed to participate in the interview process, please notify the person who contacts you to schedule the interview. If you need assistance completing the on-line application, contact the HHS Employee Service Center at 1-888-894-4747 or via email at HHSServiceCenter.Applications@ngahrhosting.com.

Salary Information, Pre-employment Checks, and Work Eligibility:

• The salary offered will follow DSHS starting salary guidelines. Any employment offer is contingent upon available budgeted funds.
• Depending on the program area and position requirements, applicants selected for hire may be required to pass background and other due diligence checks.
• DSHS uses E-Verify. You must bring your I-9 documentation with you on your first day of work. Download the I-9 form