Administrative Assistant

Completes various office tasks (e.g., iProc creation, using a Pcard, maintaining office files, supplies, and equipment, submitting expense reports and checking requests, arranging for shipping, maintaining vendor database, etc.). • Tasks require multiple steps which can be performed in various orders; some planning, problem-solving, and prioritization must occur to complete the tasks effectively.

Job Title - Administrative Assistant
Location -  Austin, TX
Duration - 6 Months

JOB DESCRIPTION
Top 5 Skills: 
1.   Clear, concise verbal and written communication for interacting with employees and executives.
2.   Problem solving and flexibility.  Situations/events change quickly, so the ability to think and act quick is a must.  
3.   Good time management and organizational skills.
4.   Basic proficiency with tech.
5.  Teamwork and collaboration is essential for cross department/project support.
Technologies:

1. Excel
2. Sap Concur
3. Teams
4. Outlook

 
Required Education & Required Years of Experience:   
Associate's degree.
OR
 
High School diploma or equivalent and 2+ years of Administrative Assistant or related work experience.
 
Physical Requirements (Lifting, outdoor work, travel):
Push Max Weight Limit = 35 lbs
Pull Max Weight Limit =  35 lbs
Lift Max Weight Limit = 35 lbs
 
Driving Requirements:
Are their driving responsibilities no matter how minimal with this role?    Yes

• Personal Vehicle - Candidate must have their own vehicle to get to and from the office and occasionally to event venues.

Job Description:
Principal Duties and Responsibilities:
•    Provides assistance and support to first or second level managers, a department or an off-site office.
•    Researches and learns departmental/company policies and procedures.
•    Manages basic calendar needs for one or more manager.
•    Prepares and proofs correspondences, reports, spreadsheets, and presentations with appropriate syntax and grammar.
•    Completes various office tasks (e.g., iProc creation, using a Pcard, maintaining office files, supplies, and equipment, submitting expense reports and checking requests, arranging for shipping, maintaining vendor database, etc.).
•    Coordinates basic, domestic travel (flights, hotel, rental cars, etc.) for a single traveler. 
•    Answers internal (with exposure/requests from managers) and external emails.
•    Schedules and coordinates various types of meetings including luncheons, conferences, and team building events. These events may include external customers and vendors.
 
Level of Responsibility: 
•    Works under supervision.
•    Decision-making affects direct area of work and/or work group.
•    Requires verbal and written communication skills to convey information. May require basic negotiation, influence, tact, etc.
•    Tasks require multiple steps which can be performed in various orders; some planning, problem-solving, and prioritization must occur to complete the tasks effectively.