Our client seeks an Office Administrative Assistant to join their team. This position is in the office 5 days a week.
The successful candidate will be highly organized, service-oriented, and comfortable handling a variety of administrative, reception, and office support responsibilities. Bilingual candidates and those with prior law firm experience will be given preference.
Responsibilities
- Serve as the primary receptionist, welcoming clients, visitors, and vendors.
- Answer and route incoming phone calls and emails.
- Manage incoming and outgoing mail, packages, and deliveries.
- Monitor office supply inventory and submit purchase requests as needed.
- Assist with employee timekeeping and clock-in/clock-out administration.
- Maintain an organized and professional office environment.
- Schedule appointments, meetings, and conference room usage.
- Support attorneys and staff with general administrative tasks.
- Scan, file, copy, and organize documents and records.
- Assist with special projects and day-to-day office operations as assigned.
Qualifications
- Prior experience in an administrative, receptionist, front desk, or office support role.
- Strong customer service and communication skills.
- Excellent organizational skills and attention to detail.
- Ability to manage multiple tasks and priorities in a fast-paced office environment.
- Professional demeanor and strong interpersonal skills.
- Bilingual English/Spanish highly preferred.
- Law firm or professional services experience is a plus.