Administrative Assistant

The successful candidate will be highly organized, service-oriented, and comfortable handling a variety of administrative, reception, and office support responsibilities. Prior experience in an administrative, receptionist, front desk, or office support role.

Benefits:

• 401(k)
• Company parties
• Competitive salary
• Dental insurance
• Health insurance
• Vision insurance

Our client seeks an Office Administrative Assistant to join their team. This position is in the office 5 days a week.

The successful candidate will be highly organized, service-oriented, and comfortable handling a variety of administrative, reception, and office support responsibilities. Bilingual candidates and those with prior law firm experience will be given preference.


Responsibilities

• Serve as the primary receptionist, welcoming clients, visitors, and vendors.
• Answer and route incoming phone calls and emails.
• Manage incoming and outgoing mail, packages, and deliveries.
• Monitor office supply inventory and submit purchase requests as needed.
• Assist with employee timekeeping and clock-in/clock-out administration.
• Maintain an organized and professional office environment.
• Schedule appointments, meetings, and conference room usage.
• Support attorneys and staff with general administrative tasks.
• Scan, file, copy, and organize documents and records.
• Assist with special projects and day-to-day office operations as assigned.

Qualifications

• Prior experience in an administrative, receptionist, front desk, or office support role.
• Strong customer service and communication skills.
• Excellent organizational skills and attention to detail.
• Ability to manage multiple tasks and priorities in a fast-paced office environment.
• Professional demeanor and strong interpersonal skills.
• Bilingual English/Spanish highly preferred.
• Law firm or professional services experience is a plus.