Love keeping things organized, making things happen, and being part of a team that makes a difference? Come work where fun and creativity are part of the job!
Knock Knock Children's Museum – one of the Capital Region's top attractions for children and families is looking for an energetic, highly organized, and people-loving Administrative Assistant & Human Resources Coordinator to help keep one of Baton Rouge's favorite places running smoothly!
This is no ordinary office job. At Knock Knock, every day brings something new! You'll be part of a creative, passionate team that welcomes more than 140,000 children and families each year-and you'll play an important behind-the-scenes role in making the magic happen.
From helping us find and welcome amazing new team members to keeping our busy office organized, supporting museum leadership, and coordinating meetings and special events, you'll be at the center of the action.
We're looking for someone who loves a good checklist, can juggle multiple priorities without missing a beat, enjoys working with people, and brings a can-do attitude and a sense of humor to the workplace.
If you're a natural organizer, a great communicator, a detail enthusiast, and the kind of person who jumps in to help wherever needed, we'd love to meet you!
WHAT YOU'LL DO
Human Resources & Recruitment – Help Us Build an Amazing Team! Our people make Knock Knock special, and you'll help us find, welcome, and support them!
- Help recruit great talent by posting jobs, reviewing applications, screening candidates, and coordinating and participating in interviews.
- Make new hires feel welcome by coordinating onboarding, orientation, background checks, and employee setup.
- Keep our HR systems and employee records organized and up to date, including timekeeping, PTO, and personnel files.
- Help coordinate employee training, professional development, and staff communications.
- Support payroll administration and other essential HR processes.
- Help create a positive, supportive, and well-organized workplace where everyone can do their best work.
Office Administration & Executive Support – Keep the Wheels Turning!
- Behind every great museum experience is a team making sure all the details come together. You'll help make that happen!
- Be a go-to resource for our administrative team, helping with scheduling, communications, and special projects with an exacting attention to detail and an ability to multi-task.
- Provide administrative support to the Executive Director and museum leadership.
- Help keep our busy organization connected through calendars, meeting schedules, and clear staff communications.
- Keep office systems, supplies, records, and resources organized, in stock, and running smoothly.
- Take ownership of projects, solve problems, and help the team stay ahead of deadlines.
- Handle sensitive information with professionalism, sound judgment, and discretion.
Board & Committee Coordination – Be Part of the Big Picture! You'll also get a behind-the-scenes look at how a nonprofit museum operates, working with museum leadership and the community volunteers who help guide our mission.
- Help coordinate Board of Directors and committee meetings, including scheduling, communications, and logistics.
- Prepare agendas and compile reports and presentations to create meeting materials.
- Attend meetings, take notes, and prepare accurate meeting minutes.
- Help maintain board records, dashboards, and communications.
- Assist with board orientations, retreats, and special events.
Museum Operations & Special Projects – Jump Into the Fun! At Knock Knock, teamwork means everyone pitches in-and that's part of what makes working here exciting!
- Support special events, fundraising activities, and museum-wide initiatives.
- Learn Blackbaud Altru, our museum management system, and help with donor records, acknowledgments, and other administrative functions.
- Occasionally lend a hand with visitor services, the museum shop, field trip and birthday party reservations, and other guest experiences.
- Help answer questions, solve problems, and provide friendly, professional service to staff, visitors, and community partners.
- Take on new challenges and special projects as opportunities arise.
- Be available for occasional evening, weekend, and holiday events.
QUALIFICATIONS – What Makes You a Great Fit?
- You're a natural organizer. You love details, lists, calendars, and checking things off. You can manage multiple projects and keep everything moving.
- You're a people person. You're friendly, approachable, and enjoy helping others succeed. You know how to build positive relationships with coworkers, job candidates, and community partners.
- You're a problem-solver. When something needs to get done, you figure out how to make it happen. You take initiative, think ahead, and follow through.
- You're flexible and thrive on variety. You enjoy a fast-paced environment where no two days are exactly alike, and you're happy to jump in wherever the team needs you.
- You're a great communicator. You write well, communicate clearly, and know how to handle confidential matters with discretion and professionalism.
- You're tech-savvy. You're comfortable with Microsoft Office and Google Workspace and enjoy learning new software and systems.
- You bring relevant experience. A background in office administration, human resources, recruiting, or a related field will help you hit the ground running. Experience with HR management systems, payroll, nonprofit administration, or Blackbaud Altru is a plus.
- Most importantly, you bring a positive attitude, a strong work ethic, and a genuine enthusiasm for being part of something special!
Why Knock Knock?
Because working at a children's museum is anything but ordinary!
At Knock Knock, you'll join a creative, dedicated team that welcomes more than 140,000 children and families each year. You'll work in a lively, collaborative environment where teamwork, imagination, and a shared commitment to making a difference are part of every day.
If you're ready to put your organizational superpowers to work somewhere fun, meaningful, and full of energy, we'd love to meet you!
This position is open until filled. Occasional evenings, weekends, and holidays may be required.
Knock Knock Children's Museum is an Equal Opportunity Employer.