Administrative Assistant 3 (RECREATION)

BREC, LA

Baton Rouge, LA

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JOB DETAILS

SALARY

SKILLS

Administrative Skills, Billing, Budget Management, Budgeting, Business Administration, Calendar Management, Communication Skills, Course Administration, Credit Union, Customer Support/Service, Data Collection, Documentation, Driver's License, Employee Assistance Plan, Employee Relations, English Language, Establish Priorities, Financial Reporting, Interpersonal Skills, Mathematics, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Office Management, Operational Support, Operations, Organizational Skills, Payment Processing, Payroll Administration, Payroll Tax, Policy Implementation, Prepare Correspondence, Presentation/Verbal Skills, Purchasing/Procurement, Record Keeping, Records Management, Recreation, Regulations, Reporting Skills, Schedule Development, Spreadsheets, Telephone Skills, Time Management, Vendor/Supplier Relations, Writing Skills

LOCATION

Baton Rouge, LA

POSTED

3 days ago

Salary : $40,809.60 Annually
Location : 6201 Florida Blvd., Baton Rouge, LA
Job Type: Full Time Exempt
Job Number: AA3R2026
Department: Recreation
Opening Date: 07/03/2026
Closing Date: 7/17/2026 4:59 PM Central
FLSA: Exempt

General Summary

The Administrative Assistant 3 provides advanced administrative and operational support to the
Assistant Superintendent of Recreation and serves as a key resource in supporting the daily functions of the Recreation
Department. This position is responsible for coordinating administrative activities, managing schedules and
communications, preparing reports and correspondence, maintaining departmental records, and assisting with budgetary,
personnel, and program-related processes.
The incumbent is organized in prioritizing assignments, handling confidential information, and ensuring efficient office
operations. In addition to providing direct support to the Assistant Superintendent, the Administrative Assistant 3 may
assist with department-wide initiatives, special projects, events, and other operational needs as assigned. This role
requires strong organizational, communication, and customer service skills, as well as the ability to manage multiple
priorities in a dynamic environment while supporting the department's mission, programs, and services.

Requirements and Job Specifications

Education Required: High School Diploma or GED or equivalent certificate and Vo-Tech school diploma or certificate courses in Business
Administration/Education.
Preferred: Graduation from an accredited 4-year college or university.

Area of Study (major) Required: Business Administration courses, Office Management, Computers or closely related.

Certification(s) Required: N/A

License(s) Required: Valid LA driver's license

Years of Relevant Work Experience: Three (3) years work-related experience or training in office practices. Any equivalent combination of education and experience maybe substituted.
Preferred: Five (5) or more years of related experience.

Knowledge, Skills, and Abilities:• Knowledge of modern office practices, procedures, records management practices, equipment and clerical
techniques
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other standard office
technology, equipment, and software applications.
• Strong organizational, time management, recordkeeping, and multitasking skills, with the ability to prioritize
assignments and meet deadlines.
• Ability to maintain accurate records, databases, spreadsheets, reports, charts, and other administrative
documentation.
• Ability to compile, analyze, and present information in clear and concise reports, correspondence, and
presentations.
• Knowledge of business English, spelling, grammar, and basic mathematical calculations.
• Strong written and verbal communication skills, including the ability to follow and communicate instructions
effectively.
• Ability to handle sensitive and confidential information with a high degree of discretion, professionalism, and
integrity.
• Strong customer service, interpersonal, and relationship-building skills, with the ability to maintain effective
working relationships with employees, vendors, and the public.
• Ability to work independently, exercise sound judgment, and support departmental goals and objectives.
Functions and Duties

Essential Functions and Job Duties:
• Assist with department-wide projects and initiatives as assigned by the Assistant Superintendent of Recreation.
• Provide administrative support directly to the Assistant Superintendent of Recreation.
• Maintain calendars, schedules, appointments, and departmental meetings as assigned.
• Prepare correspondence, reports, meeting materials, and other documents.
• Receive, screen, and route phone calls, emails, and inquiries.
• Maintain confidential records, files, and information with discretion and professionalism.
• Assist with coordinating departmental activities, projects, and communications.
• Assist with routine purchasing, payment processing, and budget-related documentation.
• Prepare and track purchase requests, invoices, and related records.
• Maintain expenditure records and assist with basic budget monitoring.
• Ensure financial and purchasing documentation is accurate and properly maintained.
• Coordinate with internal departments regarding administrative and financial processes.
• Maintain electronic and physical records in accordance with established retention requirements.
• Compile information and prepare routine reports, spreadsheets, and summaries.
• Assist with gathering data for operational, financial, and departmental reporting needs.
• Ensure accuracy, confidentiality, of departmental records and information.
• Facilitate communication between the Assistant Superintendent and internal or external stakeholders.
• Maintain positive working relationships with staff, departments, and community partners.
• Support administrative processes related to payroll submissionsSecondary Job Duties:
• Support daily administrative operations of the Recreation Department.
• Monitor and assist with departmental deadlines, assignments, and routine workflows.
• Maintain department records, forms, and filing systems in accordance with agency procedures.
• Assist in the preparation and distribution of departmental documents and communications.
• Support the implementation of departmental policies, procedures, and administrative processes.
Supplemental Information

Days/Hours Worked: Full-time position. Typically, 8 hours a day, 5 days a week Monday through Friday, one-hour
lunch break. Occasional overtime and weekend work as required.
2026 FULL-TIME EMPLOYEE BENEFITS
HEALTH INSURANCE: BREC provides comprehensive medical coverage through Louisiana Blue formerly BCBSLA, including HMO, PPO, and Blue Saver (Qualified High-Deductible Health Savings Account) options. Coverage becomes effective on the first day of the month following a two-month waiting period. Employee cost per month for HMO: $175.43 - employee only; $597.45 - employee & spouse or employee & dependent children; $962.52-family. Employee cost per month for PPO: $375.23- employee only;$975.50- employee & spouse or employee & dependent children; $1,492.70 - family. Employee cost per month for Blue Saver: $39.08 - employee only; $162.68 - employee & spouse or employee & dependent children; $290.49 - family. In addition to medical coverage, BREC offers voluntary insurance options, including Dental and Vision.
LIFE INSURANCE: All full-time employees are insured under a Group Term Life Insurance policy provided by Lincoln Financial. Coverage is subject to reduction at ages 65 and 70. There is no cost to the employee; however, coverage associated with salaries exceeding $50,000 is subject to imputed income in accordance with IRS regulations. Coverage is effective immediately upon eligibility.

RETIREMENT SYSTEM: BREC contributes 38.22% of each employee's salary to the City-Parish Employees' Retirement System. Employees contribute 9.5% of salary. All retirement contributions are tax-deferred. Employee contributions are maintained in individual accounts and are refunded if an employee leaves BREC prior to retirement eligibility. After 25 years of service, employees may be eligible for additional benefits through the Deferred Retirement Option Plan (DROP). BREC also offers a Supplemental Retirement Deferred Compensation Plan through Nationwide Retirement Solutions, available through convenient payroll deductions.
HOLIDAYS: BREC employees receive twelve (12) paid holidays per year.

SICK LEAVE: BREC employees accumulate sick leave at the rate of 100 hours per year the first five years they are employed; accrual of hours will increase based on the number of years of service, thereafter, up to 192 hours for 15 or more years. Employee is eligible to utilize leave after 30 days of continuous employment.
ANNUAL LEAVE: BREC employees earn annual leave at the rate of 100 hours per year the first five years they are employed; accrual of hours will increased based on the number of years of service, thereafter, up to 192 hours for 15 or more years. Employee is eligible to utilize leave after 90 days of continuous employment.
FULL-TIME STATUS: Upon completion of a six-month probationary periods and approval of supervisor, full-time status will be achieved.
EMPLOYEE DISCOUNTS: BREC full-time employees can take advantage of a generous discount. Some restrictions may apply. See the discount policy for more details.
EAP: BREC's Employee Assistance Program (EAP) is administered by Lucet. They EAP helps employees and their family members resolve personal or work-related problems.
CREDIT UNION: BREC employees are eligible to join the City Federal Credit Union and/or Pelican State Credit Union and enlist in payroll deduction plan. Direct deposit to the Credit Union is also available.

FEDERAL STUDENT LOAN FORGIVENESS: BREC is a qualifying employer for public service loan forgiveness. Employees who have Federal Direct Loans and have made 120 payments on the Federal Direct Loans (after October 1, 2007) may be eligible for the remaining loan balance to be forgiven.

LA START: This 529 Qualified Tuition savings plan may be open on behalf of a named Beneficiary by anyone, including legal entities, provided that the Account Owner or the Beneficiary is a resident of Louisiana. Account Owners may save at their own pace, in amounts they can afford.

FSA: BREC offers an FSA that allows employees to contribute a portion of their regular earnings before taxes. Distributions from the account must be used to reimburse the employee for qualified expenses related to medical and dental services.

SUPPLEMENT BENEFITS: BREC offers voluntary benefits through AFLAC or Colonial Life. Those benefits include accident insurance, critical care, hospital indemnity, life, LTD and STD.
BREC reserves the right to at any time and from time to time to modify or amend, in whole or in part, any or all of the provisions of the benefit package.
*Commissioned Approved Benefits Effective January 1, 2026*
01

Do you have 3 or more years of related experience performing the essential functions and duties listed for this position?

02

Do you have a valid Louisiana driver's license?

03

Do you have any experience and/or knowledge of Microsoft Office: (Check all software that you are familiar with)

Excel
Word
PowerPoint
Publisher
Outlook

Required Question

Administrative Assistant 3 (RECREATION)

BREC, LA

Baton Rouge, LA

About the Company

BREC, LA

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