Administrative Assistant 3

Administrative Assistant 3

Salary

$2,387.00 - $4,089.00 Monthly

Location

Lafayette, LA

Job Type

Classified

Job Number

ULL091726TFC3

Department

University of LA - Lafayette

Opening Date

09/21/2026

Closing Date

10/1/2026 11:59 PM Central

• Description
• Benefits
• Questions

About this Job

The University of Louisiana at Lafayette is a public research university committed to academic excellence, innovation, and service. As part of its operational support team, the University employs skilled professionals who provide essential administrative support to ensure efficient day-to-day operations for students, faculty, staff, and visitors.

We're looking for an Administrative Assistant 3 to join our University of Louisiana at Lafayette team. The Administrative Assistant 3 provides advanced secretarial and administrative support to professional, supervisory, or managerial staff. This position performs duties independently and exercises a high degree of judgment and initiative when handling non-routine situations.

(2 Vacancies)

These positions reside in the Electrical and Computer Engineering & Mechanical Engineering.

Selected Core Competencies:

Communicating Effectively: The ability to relay information correctly and appropriately to connect people and ideas.

Focusing on Customers: The ability to serve the needs of those who support and/or rely on the services provided.

Managing Resources: The ability to ensure resources such as time, money, and people are utilized appropriately to result in maximum business value.

Using Data: The ability to use relevant and valid data to inform a recommendation for action.

Minimum Qualifications

Two years of experience in administrative services.

EXPERIENCE SUBSTITUTION:

Every 15 semester hours earned from an accredited college or university will be credited as six months of experience.

Job Specification

The official job specifications for this role, as defined by the State Civil Service, can be found here.

Job Duties and Other Information

Job Duties:

As an Administrative Assistant 3, you will:

• Respond to requests for information and interpret departmental rules, regulations, and procedures when necessary.
• Independently prepare and compose correspondence concerning administrative matters, office policies, and programs.
• Compile and prepare special reports using information gathered from reports, documents, correspondence, electronic files, and other sources.
• Organize and maintain files, reference materials, and records while ensuring confidentiality of sensitive information. Prepare agendas, handouts, binders, and other materials needed for meetings.
• Perform administrative functions such as payroll preparation, travel reports, and supply requisitions. Prepare and type a variety of correspondence, reports, tables, records, and other documents from drafts, dictation, or instructions.
• Prepare documents requiring knowledge and proper use of specialized terminology. Attend meetings and prepare or transcribe meeting minutes as required.
• Proofread documents for spelling, punctuation, typographical errors, formatting, and overall accuracy.
• Establish and maintain electronic files used to identify, record, and classify stored information. Extract, assemble, and merge stored information to prepare documents and reports.
• Provide advanced administrative and keyboarding support while exercising independent judgment and initiative in completing assignments. May provide supervision or guidance to one or two lower-level personnel.

Position-Specific Details:

Appointment Type: Probational

Work Location: University of Louisiana at Lafayette, Lafayette, LA 70504

Compensation: $13.77 per hour

How to Apply:

No Civil Service test score is required to be considered for this vacancy.

To apply, click the "Apply" link above and complete the electronic application, which may be used for this vacancy as well as future job opportunities. Applicants are responsible for checking their application status during the recruitment process. Additional status information is located under the Information section of the Current Job Opportunities page.

All relevant experience and education must be included in the application to determine eligibility for this job title. Resumes will not substitute for the completed education and experience sections. Incomplete applications may be rejected.

Contact Information:

For more information, contact:

Taronsler Faye Cormier

Human Resources Specialist

faye.cormier@louisiana.edu

University of Louisiana at Lafayette Human Resources

Louisiana is a State As a Model Employer (SAME) that supports the recruitment, hiring, and retention of individuals with disabilities.

Louisiana State Government represents a wide variety of career options and offers an outstanding opportunity to make a difference through public service. With an array of career opportunities in every major metropolitan center and in many rural areas, state employment provides an outstanding option to begin or continue your career.

As a state employee, you will earn competitive pay, choose from a variety of benefits, and have access to a great professional development program:

Insurance Coverage More information can be found at https://info.groupbenefits.org/

Parental Leave - Up to six weeks paid parental leave

More information can be found at https://www.civilservice.louisiana.gov/Parental-Leave/Default.aspx

Holidays and Leave - State employees receive the following paid holidays each year:

• New Years Day
• Martin Luther King, Jr. Day,
• Mardi Gras,
• Good Friday,
• Memorial Day,
• Independence Day,
• Labor Day,
• Veterans Day,
• Thanksgiving Day and Christmas Day.
• Additional holidays may be proclaimed by the Governor

State employees earn sick and annual leave which can be accumulated and saved for future use. Your accrual rate increases as your years of service increase.

Retirement - State of Louisiana employees are eligible to participate in various retirement systems (based on the type of appointment and agency for which an employee works). These retirement systems provide retirement allowances and other benefits for state officers and employees and their beneficiaries. State retirement systems may include (but are not limited to):

• Louisiana State Employees Retirement System (www.lasersonline.org). LASERS has provided this video to give you more detailed information about their system
• Teachers Retirement System of Louisiana (www.trsl.org),
• Louisiana School Employees Retirement System (www.lsers.net), among others

01

The minimum hourly rate is $13.77. Are you willing to accept the minimum?

• Yes
• No

02

Are you a current employee of the University or have you ever worked for the University?

• Yes
• No

03

CE: Communicating Effectively - How well do you share information and ideas in ways that others can understand, relate to, and act on?

• I communicate unclearly, use poor tone, and ignore the audience.
• I share main ideas clearly and adapt to the audience when reminded.
• I communicate clearly, listen actively, and explain complex ideas well.
• I craft messages that connect, inspire, and drive action across audiences.

04

CE: Communicating Effectively - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.

05

FC: Focusing on Customers - How well do you understand and meet the needs of internal or external customers?

• I struggle to understand customer needs, provide clear information, or resolve issues.
• I respond to customer needs with some support and build basic working relationships.
• I understand customer needs, communicate clearly, and deliver timely, reliable service.
• I anticipate customer needs, build trust, and deliver personalized, proactive service.

06

FC: Focusing on Customers - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.

07

MR: Managing Resources - How well do you manage financial, physical, or contractual resources to meet operational needs?

• I struggle to manage resources, don't always follow required procedures, or have trouble keeping accurate records.
• I handle basic resource tasks but may not consistently align them with priorities or follow procedures.
• I manage resources effectively, follow procedures, track usage, and maintain accurate records to support my team's goals.
• I plan ahead to meet future needs, improve systems, strengthen vendor relationships, and ensure compliance across resource areas.

08

MR: Managing Resources - Explain your selection by providing specific examples from your experience. Tip: Use the STAR method (situation, task, action, result) to explain how you have demonstrated this competency. Examples from work, military service, volunteering, education, or other life experiences are all valid.

Required Question

Employer State of Louisiana

Address 1201 N 3rd St

Baton Rouge, Louisiana, 70802

Phone (866) 783-5462

Website http://agency.governmentjobs.com/louisiana/default.cfm