Administrative Assistant 2

ADMINISTRATIVE ASSISTANT 2, Engineering, provide direct support to 3-5 NSE faculty members, their students, visitors and postdoctoral staff; assist with MIT administration navigation and grant/contract compliance; support day-to-day group operations through knowledge of MIT and funding agency procedures; independently organize events including site visits, workshops, meetings, and professional conferences; prepare invitations, track RSVPs, reserve spaces, arrange catering, and coordinate audio-visual needs; lead annual Reactor Technology Course (RTC), a high profile 3.5-week summer professional program; prepare and edit professional documents (correspondence, journal articles, grant materials); ensure proper formatting and references; coordinate with journals on submissions; prepare CVs and bibliographies for grants; arrange complex faculty travel and group trips; prepare CONCUR expense reports; train staff on MIT travel policies; manage group supply purchases and vendor selection; monitor budgets and resolve procurement issues; ensure compliance with grant/contract requirements; navigate complex MIT procedures; resolve issues with departments and external agencies; support teaching activities through course website updates and material preparation; assist with sponsored project management; work with NSE Fiscal Office to track project restrictions, prevent overspending, and maintain audit documentation; manage confidential salary information responsibly; update group web pages with bios, publications, and materials; conduct document searches; and share best practices with NSE colleagues and implement departmental solutions.