Administrative Assistant
Position Summary
This position is responsible for supporting day-to-day office functions while utilizing the most efficient methods ensuring that all duties are completed accurately and delivered with high quality and in a timely manner.
Essential Functions
- Responsible for accurate and timely input of purchase orders into Ormats Purchasing System. This includes receiving for goods and services in the field or office, where applicable or required.
- Responsible for ensuring that purchase orders have received proper approval(s).
- Responsible for new vendor set up including obtaining and verifying vendor insurance requirements.
- Prepare and manage all weekly / monthly reporting.
- Review and process PPE expense reports and track for annual allocation.
- Assist in scheduling and organizing activities, meetings, conferences and luncheons.
- Assist with travel for department's employees.
- Receive visitors by greeting, welcoming, directing and announcing them appropriately.
- Must be able to work occasional overtime.
- Track and process company credit cards/statements.
- Responsible for preparing/understanding the flow of monthly accrual process and ensuring accuracy for financials. Correct any info as needed.
- Maintain phone list and emergency roster.
- Provide administrative support in all areas.
- Answering, screening and forwarding incoming phone calls.
- Maintain office security by following safety procedures and controlling access.
- Must maintain current knowledge and understanding of applicable company policies and programs.
Other Responsibilities
- Keep work area neat and orderly.
- Responsible for running office errands.
- Assist with administering the petty cash fund(s), as assigned.
- Effectively interact with all levels of employees.
- Develop and maintain business relationships with vendors.
- Performs other related duties and projects as assigned by management.
- May be asked to operate a vehicle.
Education, Experience, and Skills Required
- High School diploma or equivalent education and/or experience.
- Minimum of one year of administrative work experience preferred. Previous energy or mining experience a plus.
- Comfortable working both independently and as a part of a dynamic team.
- The ability and knowledge to operate a variety of standard office equipment.
- Ability to be resourceful and proactive when issues arise.
- Ability to review, gather and summarize data for reports and find solutions to various administrative problems.
- Must have a high level of interpersonal skills with the ability to handle sensitive and confidential situations.
- Must be able to establish priorities and meet deadlines.
- Professional telephone etiquette essential.
- Excellent verbal and written communication skills required.
- Basic knowledge and experience of Microsoft Outlook, Word and Excel. Microsoft Teams experience a plus.
- Demonstrate problem solving skills.
- Attention to detail and processing accuracy. Gathering and monitoring information; including close checking and monitoring of all work tasks and processes.
- Commitment to maintaining confidentiality and adhering to company ethical standards.
- Must be able to operate a vehicle and possess at any time a valid driver's license with a driving record acceptable to ORMAT's auto insurance carrier (Plant Admins only).
Physical Requirement
- Prolonged periods sitting at a desk and working at a computer
- Manual dexterity needed for keyboarding and other repetitive tasks
- Must be able to work in a climate controlled, office environment
- The ability to occasionally lift up to 20 pounds
- This position requires sitting 80% of the time and standing and walking 20% of the time