Admin Support Specialist

Posting Information

Posting Information

Department ES Admin-227010 Career Area Administrative/Clerical Support Is this an internal only recruitment? No Posting Open Date 10/22/2026 Application Deadline 10/28/2026 Position Type Permanent Staff (SHRA) Position Title Admin Support Specialist - Advanced Salary Grade Equivalent NC10 / GN08 Working Title Admin Support Specialist Position Number 20032541 Vacancy ID P021488 Full-time/Part-time Permanent/Time-Limited Full-Time Permanent If time-limited, estimated duration of appointment Hours per week 40 Work Schedule

Business Hours

Monday-Friday

Work Location CHAPEL HILL, NC Position Location North Carolina, US Hiring Range $39,613 - $53,185 Pay Band Information

To learn more about the pay band for this branch and role, please see the Career Banding rates spreadsheet.

Notice to Applicants

This position is not eligible for H-1B sponsorship.

Position Summary Information

Be a Tar Heel!

A global higher education leader in innovative teaching, research and public service, the University of North Carolina at Chapel Hill consistently ranks as one of the nation's top public universities. Known for its beautiful campus, world-class medical care, commitment to the arts and top athletic programs, Carolina is an ideal place to teach, work and learn.

One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community.

University employees can choose from a wide range of professional training opportunities for career growth, skill development and lifelong learning and enjoy exclusive perks for numerous retail, restaurant and performing arts discounts, savings on local child care centers and special rates on select campus events. UNC-Chapel Hill offers full-time employees a comprehensive benefits package, paid leave, and a variety of health, life and retirement plans and additional programs that support a healthy work/life balance.

Primary Purpose of Organizational Unit

The Energy Services Department consists of five groups: (1) Cogeneration Systems (generates electricity and steam, and the distribution of steam throughout campus and UNC Hospitals); (2) Electric Distribution Systems (distribution of electrical power throughout campus); (3) Chilled Water Systems (producing and distributing chilled water throughout campus); (4) Water, Wastewater and Stormwater (for the use and conservation of water, as well as the proper management of stormwater and runoff); and (5) Administration (provides GIS, SCADA, coordination of operational information technologies, strategic planning, and management functions). Together these five groups provide safe, reliable, environmentally responsible, and cost-effective steam, electricity, chilled water, sanitary sewer, reclaimed water, and potable water utility services to the University's campus in a manner that moves UNC closer to the goals of Three Zeros Environmental Initiative.

Position Summary

This multifaceted position provides specialized support to 30 full and part time Chilled Water Systems employees and its management team. This position is responsible for overseeing Chilled Water Systems work management processes; internal tracking of purchases and invoicing, equipment repairs & maintenance, inventory, and assisting wilh budget development and monitoring for an annual budget of $23.6 million. This position assists Chilled Water Systems Manager with updating and tracking chilled water production and metering data, which is used to measure each plant's performance and efficiency. Position also provides support and assistance to other areas within Energy Services.

This position facilitates daily office operations and ensures expenditures are tracked and controlled, monitors all contracts (maintenance, chemical, uniform, etc.), monitors facility services and charges, provides asset management tracking and reporting, manages policy and compliance for records archiving, provides TIM (Time Information Management) assistance to employees, tracks employee parking permits, state tags and vehicle maintenance/upkeep schedules. This position serves on the Energy Services Safety Committee, providing administrative, employee engagement and communication support.

Minimum Education and Experience Requirements

High school diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.

Management Preferences

Proficient in the use of MAXIMO (computerized work management system); experience or other similar work management system; familiarity with university and state purchasing policies, as well as broad knowledge of UNC financial systems; expert user of MS Office, specifically advanced knowledge of Excel.

Required Licenses/Certifications Special Physical/Mental Requirements

Bending, stooping, lifting/moving up to 25 lbs.

Campus Security Authority Responsibilities

Not Applicable.

Position/Schedule Requirements Evening work occasionally, Night work occasionally, Overtime occasionally, Valid NC Driver's License, Weekend work occasionally Special Instructions Quick Link https://unc.peopleadmin.com/postings/327284

Contact Information

Office of Human Resources Contact Information

If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at (919) 843-2300 or send an email to employment@unc.edu

Please note: The Office of Human Resources will not be able to provide specific updates regarding position or application status.

Equal Opportunity Employer Statement

The University is an equal opportunity employer and welcomes all to apply without regard to age, color, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, or sexual orientation. We encourage all qualified applicants to apply, including protected veterans and individuals with disabilities.

Applicant Documents

Required Documents

• Curriculum Vitae / Resume
• List of References

Optional Documents

• Cover Letter

Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

• • Do you have administrative experience in a higher education setting?

• Yes

• No

• • Please describe your experience working in administrative support roles.

(Open Ended Question)

• • What best describes your amount of Administrative/Office experience?

• Less than 1 year

• 1-3 years

• 3-5 years

• Greater than 5 years

• • Do you have a working knowledge of MS Office Products, Outlook, Word, Excel, Access, and PowerPoint?

• Yes

• No

• • Please select the response below that best describes your experience/education for the Administrative Support Specialist position.

• High school diploma/GED and at least one year of office support experience

• Associate's, Bachelor's, Master's, or Doctorate in any field

• Combination of post high school education and/or experience in office support to equal at least 1 year

• Did not complete high school but have a combination of high school education and office support experience to equal 5 years (ex. 1 year of high school and 4 years experience)

• None of the above