Admin Support Specialist

Posting Information

Posting Information

Department Information Technology-SOM-420401 Career Area Information Technology Is this an internal only recruitment? No Posting Open Date 10/21/2026 Application Deadline 11/11/2026 Position Type Permanent Staff (SHRA) Position Title Admin Support Specialist - Advanced Salary Grade Equivalent NC10 / GN08 Working Title Admin Support Specialist Position Number 00004030 Vacancy ID P021490 Full-time/Part-time Permanent/Time-Limited Full-Time Permanent If time-limited, estimated duration of appointment Hours per week 40 Work Schedule

Monday - Friday (8am - 5pm)

Work Location CHAPEL HILL, NC Position Location North Carolina, US Hiring Range $45,745 - $58,000 Pay Band Information

To learn more about the pay band for this branch and role, please see the Career Banding rates spreadsheet.

Notice to Applicants

This position is not eligible for H-1B sponsorship.

Position Summary Information

Be a Tar Heel!

A global higher education leader in innovative teaching, research and public service, the University of North Carolina at Chapel Hill consistently ranks as one of the nation's top public universities. Known for its beautiful campus, world-class medical care, commitment to the arts and top athletic programs, Carolina is an ideal place to teach, work and learn.

One of the best college towns and best places to live in the United States, Chapel Hill has diverse social, cultural, recreation and professional opportunities that span the campus and community.

University employees can choose from a wide range of professional training opportunities for career growth, skill development and lifelong learning and enjoy exclusive perks for numerous retail, restaurant and performing arts discounts, savings on local child care centers and special rates on select campus events. UNC-Chapel Hill offers full-time employees a comprehensive benefits package, paid leave, and a variety of health, life and retirement plans and additional programs that support a healthy work/life balance.

Primary Purpose of Organizational Unit

Our mission is to improve the health and well-being of North Carolinians and others whom we serve. We accomplish this by providing leadership and excellence in the interrelated areas of patient care, education and research.

Patient care: We promote health and provide superb clinical care while maintaining our strong tradition of reaching underserved populations and reducing health disparities across North Carolina and beyond.

Education: We prepare tomorrow`s healthcare professionals and biomedical researchers from all backgrounds by facilitating learning within innovative and integrated curricula and team-oriented interprofessional education to ensure a highly skilled workforce.

Research: We develop and support a rich array of outstanding health sciences research programs, centers and resources. We provide infrastructure and opportunities for collaboration among disciplines throughout and beyond our university to support outstanding research. We foster programs in the areas of basic, translational, mechanistic and population research.

Position Summary

The Administrative Support Associate is a member of the Business Office within the Office of the CIO (OCIO). This position provides high-level support to the Executive and Sr. Leadership groups in the School of Medicine Information Technology department, as well as the Business Manager. Responsibilities include assisting with meeting and conference planning, drafting communications, coordinating travel logistics, and communicating information from the Directors to staff in the OCIO.

Tasks include receiving visitors to the OCIO suite, managing packages and shipments, and maintaining inventory lists. Furthermore, the Admin Support Associate will liaise between OCIO staff and the Director's offices during the onboarding of new employees or students. As needed and directed by the Business Manager this position will serve as a resource for the Executive Assistant to the CIO.

Minimum Education and Experience Requirements

High school diploma or equivalency and one year of related office experience; or equivalent combination of training and experience.

Management Preferences

Experience supporting a large department, preferably with varying levels of managers is preferred. Prior experience working in a higher education environment.

Proven expertise in overseeing Outlook calendars for a minimum of five (5) individuals at the Director level or above;

Required Licenses/Certifications Special Physical/Mental Requirements

Able to lift and transport items weighing up to 40 pounds; with or without reasonable accommodation

Ability to work at a computer for a full 8-hour day, whether seated or standing with or without accommodation.

Campus Security Authority Responsibilities

Not Applicable.

Position/Schedule Requirements Special Instructions Quick Link https://unc.peopleadmin.com/postings/327311

Contact Information

Office of Human Resources Contact Information

If you experience any problems accessing the system or have questions about the application process, please contact the Office of Human Resources at (919) 843-2300 or send an email to employment@unc.edu

Please note: The Office of Human Resources will not be able to provide specific updates regarding position or application status.

Equal Opportunity Employer Statement

The University is an equal opportunity employer and welcomes all to apply without regard to age, color, gender, gender expression, gender identity, genetic information, national origin, race, religion, sex, or sexual orientation. We encourage all qualified applicants to apply, including protected veterans and individuals with disabilities.

Applicant Documents

Required Documents

• Curriculum Vitae / Resume
• Cover Letter

Optional Documents

• List of References

Posting Supplemental Questions

Required fields are indicated with an asterisk (*).

• • Please select the response below that best describes your experience/education for the Administrative Support Specialist position.

• High school diploma/GED and at least one year of office support experience

• Associate's, Bachelor's, Master's, or Doctorate in any field

• Combination of post high school education and/or experience in office support to equal at least 1 year

• Did not complete high school but have a combination of high school education and office support experience to equal 5 years (ex. 1 year of high school and 4 years experience)

• None of the above

• • Do you have experience with Microsoft 365 - Outlook, Word, SharePoint & Teams?

• Yes

• No

• • Do you have experience managing multiple calendars for Senior Leadership or Directors ?

• Yes

• No

• • Do you have experience working with Connect Carolina?

• Yes

• No