Admin Assistant

General Contractors specializing in Medical Facilities & Class A Office SpaceYellowstone Local is proud to represent E Tabb Design Construction & Development LLC, a respected leader in commercial construction.

If you're someone who keeps operations organized, communication flowing, and priorities moving forward, this is an opportunity to make a meaningful impact within a growing commercial construction company.

What's in it for You?

• Pay: $23-$28 per hour, based on experience
• Full-time position
• Schedule: Monday-Friday, 8:30 AM-5:00 PM
• Consistent weekday schedule that supports work-life balance
• In-person office position located in Louisville, KY 40210

• Join a respected commercial construction company specializing in medical facilities and Class A office spaces
• Work closely with company leadership and contribute to key business operations
• Gain exposure to executive support, project coordination, and construction administration
• Be part of a team that values professionalism, accountability, organization, and follow-through
• Help support the successful delivery of high-quality construction projects

• Support daily business operations through administrative coordination, organization, and process management
• Communicate professionally with team members, clients, vendors, and business partners
• Perform general office administration duties, including filing, data entry, recordkeeping, and document management
• Run business-related errands such as bank deposits, supply pickups, and local deliveries as needed
• Coordinate company vehicle fleet activities, including maintenance scheduling, repair coordination, and record tracking
• Assist with property and facilities administration by coordinating maintenance requests and service providers
• Support onboarding activities and employee record maintenance
• Order, track, and maintain office and operational supplies
• Coordinate waste management services, including scheduling and vendor communication
• Monitor and coordinate building utilities and essential services
• Receive, document, and distribute deliveries and packages
• Order company apparel and branded materials while maintaining inventory records
• Track inventory for cabinet company operations, including materials and supplies
• Identify opportunities to improve administrative processes and operational efficiency

• Associate's Degree or equivalent relevant experience preferred
• Administrative, executive assistant, office coordinator, or office administration experience preferred
• Experience managing calendars, appointments, and scheduling activities
• Experience with professional email communication and business phone interactions
• Strong organizational and time-management skills
• Proficiency with Microsoft Office, Outlook, and standard office software
• Ability to handle confidential information with professionalism and discretion
• Strong written, verbal, and interpersonal communication skills
• Ability to maintain accurate records and documentation
• Ability to manage multiple priorities in a fast-paced environment